Protect our Land, Ascend with Us!

Ascension is seeking an accomplished Executive Coach holding an active International Coaching Federation Professional Certified Coach (PCC) or Master Certified Coach (MCC) credential to support senior Federal executives and leadership teams under a prospective U.S. Department of Transportation Executive Coaching Program.

The ideal candidate is a highly credible leadership development professional who has successfully coached senior executives operating in complex, highly visible, mission-driven organizations. Federal Government experience—and particularly direct experience coaching members of the Senior Executive Service (SES), senior Federal leaders, or equivalent C-suite executives—is strongly preferred.

This position is intended for a coach who combines exceptional interpersonal and executive-level communication skills with disciplined coaching methodologies, strong ethical judgment, discretion, emotional intelligence, and the ability to establish credibility quickly with accomplished senior leaders.

The Executive Coach will help leaders strengthen areas including strategic thinking, executive presence, communication, decision-making, collaboration, change leadership, employee engagement, accountability, conflict management, and stakeholder engagement. The role is important to DOT's objective of establishing a consistent and scalable coaching capability across its 11 Operating Administrations and strengthening the effectiveness of its senior leadership community.

Candidates should be comfortable working independently, managing confidential coaching relationships, adapting their approach to individual executive needs, using assessment information to inform development planning, and translating coaching insights into practical actions that improve leadership and organizational performance.

2. Contractor Role Summary

The Executive Coach will deliver confidential, individualized executive coaching and, where qualified and assigned, team coaching services to Senior Executive Service members and other designated DOT leaders.

The coach will establish productive coaching relationships beginning with intake and goal definition; review relevant assessment and leadership-development information; establish coaching objectives; conduct structured 60-minute individual coaching sessions; support development planning; help executives translate insights into workplace behaviors and actions; and reinforce sustained leadership improvement throughout the engagement.

The coach must be capable of working with senior leaders facing complex organizational challenges where there may not be a single prescribed solution. Successful candidates will demonstrate the ability to listen critically, ask insightful and appropriately challenging questions, identify patterns and leadership barriers, help clients evaluate alternatives, and guide executives toward practical actions while maintaining the independence and confidentiality expected of a professional coaching relationship.

The Executive Coach must maintain clear professional boundaries and comply with International Coaching Federation ethical standards. Coaching is advisory and developmental in nature; the coach does not direct Federal employees, establish Government policy, or exercise supervisory authority over Government personnel.

Because individual coaching engagements will be established through BPA Calls/Orders, workload may vary depending upon DOT demand, participant enrollment, coach-client matching, coach availability, and available funding.

3. Position Responsibilities and Anticipated Activities

The Executive Coach will:

• CONDUCT initial coaching intake discussions with participating executives to establish rapport, explain the coaching process, clarify expectations, identify developmental priorities, and establish client-defined goals.
• ESTABLISH measurable coaching objectives and individualized coaching strategies aligned with the executive's developmental needs and organizational environment.
• EXECUTE required coaching agreements with participating executives prior to the first formal coaching session.
• DELIVER confidential, one-on-one executive coaching sessions, generally structured as 60-minute sessions at frequencies established by individual BPA Calls/Orders.
• COACH executives on leadership effectiveness, strategic thinking, executive presence, communication, interpersonal effectiveness, decision-making, problem-solving, emotional intelligence, adaptability, and organizational change.
• SUPPORT leaders in strengthening team leadership, collaboration, employee engagement, accountability, conflict resolution, difficult conversations, and performance-management capabilities.
• REVIEW available leadership assessments, Executive Development Plans, prior developmental information, and other authorized materials to identify relevant coaching priorities.
• ADMINISTER, when appropriately qualified or certified, approved leadership assessments and 360-degree feedback instruments.
• DEBRIEF assessment results with participants and translate findings into practical leadership-development objectives and coaching priorities.
• DEVELOP individualized action plans that identify leadership behaviors, developmental objectives, success measures, and accountability strategies.
• FACILITATE progress discussions that enable executives to evaluate actions taken, outcomes achieved, challenges encountered, and adjustments needed.
• PROVIDE leadership-development resources, articles, tools, exercises, and other appropriate materials supporting the participant's developmental objectives.
• SUPPORT executives between scheduled sessions, when appropriate and authorized, to reinforce learning and respond to emerging leadership challenges.
• COACH executive leadership teams or designated groups when the coach possesses appropriate team-coaching qualifications and is assigned to a team engagement.
• FACILITATE team-development discussions involving leadership alignment, communication, collaboration, decision-making, shared goals, accountability, team effectiveness, and conflict resolution.
• HELP executives and teams translate coaching insights into sustainable workplace behaviors and practical action plans.
• MONITOR progress toward coaching objectives while preserving the confidentiality of individual coaching discussions.
• MAINTAIN accurate records of scheduled appointments and authorized coaching hours delivered.
• COORDINATE scheduling directly with assigned clients while complying with Ascension's and DOT's program administration procedures.
• COMMUNICATE appropriate non-confidential engagement status information needed to support program-level administration and reporting.
• IDENTIFY engagement risks or barriers such as extended participant inactivity, scheduling challenges, or circumstances that may affect successful completion without disclosing confidential coaching content.
• MAINTAIN strict confidentiality of coaching discussions, assessment information, participant information, and other sensitive information.
• ADHERE to International Coaching Federation ethical standards and applicable DOT confidentiality, information-security, and program requirements.
• PARTICIPATE in program orientation, coach coordination meetings, quality reviews, and other activities necessary to ensure consistent coaching quality across the DOT program.
• MAINTAIN current professional credentials, assessment qualifications, and continuing education required to remain in good standing with the International Coaching Federation and applicable assessment providers.

Protect our Land, Ascend with Us!

Ascension is seeking an accomplished Lead Executive Coach / Coaching Practice Lead to support a Department-wide executive coaching program serving Senior Executive Service (SES) members and other designated senior leaders throughout the U.S. Department of Transportation and its Operating Administrations.

The ideal candidate is an experienced executive coach who combines exceptional coaching capability with the maturity, judgment, discretion, and executive presence required to work effectively with senior Federal leaders addressing complex organizational, leadership, workforce, and mission challenges.

This individual will serve as one of Ascension's most senior coaching resources and will help establish a consistently high standard of coaching delivery across the program. The position supports individual executive coaching, executive-team coaching, leadership assessments, development planning, coach-client matching, coaching quality assurance, leadership-development resources, and the sustainability of coaching outcomes.

Ascension is particularly interested in candidates who have coached Federal executives, Senior Executive Service members, senior civilian leaders, executives operating in complex matrixed organizations, or equivalent C-suite/senior leadership populations.

The successful candidate should be comfortable operating independently in a confidential environment while also collaborating with Ascension's Program Manager, program operations staff, other credentialed coaches, and DOT stakeholders.

This position is best suited for an experienced coach who is:

• Executive-level in professional presence and communication.
• Highly trustworthy and capable of maintaining strict confidentiality.
• Self-directed and comfortable operating with limited supervision.
• Skilled at navigating ambiguity, organizational complexity, leadership transitions, and sensitive executive issues.
• Adept at asking challenging questions while maintaining constructive, trusted coaching relationships.
• Experienced in translating leadership assessments and observations into practical development priorities.
• Capable of coaching both individual executives and leadership teams.
• Organized enough to manage multiple engagements, schedules, development objectives, and coaching commitments simultaneously.
• Comfortable using digital coaching platforms and virtual collaboration technologies.
• Committed to the International Coaching Federation's ethical principles and professional coaching standards.

Summary of the Contractor Role

The Lead Executive Coach / Coaching Practice Lead will provide confidential executive and team coaching designed to strengthen leadership effectiveness, strategic thinking, executive presence, communication, decision-making, collaboration, stakeholder engagement, organizational change leadership, and accountability.

The Coach will conduct initial intake discussions, establish coaching objectives, review available leadership assessment information, administer or interpret appropriate leadership assessments when qualified to do so, develop individualized coaching priorities, conduct executive coaching sessions, and help leaders translate coaching insights into sustainable workplace behaviors and leadership practices.

The position will also support the coach-client matching process by helping determine alignment among client developmental needs, coach expertise, leadership experience, availability, and engagement objectives.

For team engagements, the Lead Executive Coach will work with executive leadership teams and designated groups to strengthen team effectiveness, leadership alignment, communication, collaboration, decision-making, conflict resolution, shared accountability, and execution of organizational priorities.

As a senior member of Ascension's coaching practice, this individual may also provide professional guidance to other coaches, contribute to coaching quality assurance, support difficult or complex executive engagements, help resolve coach-client fit concerns, and assist Ascension in maintaining a scalable and responsive coaching network capable of serving DOT's multiple Operating Administrations.

The Coach must maintain the separation and confidentiality expected of a professional coaching relationship while providing Ascension with the limited programmatic information necessary for engagement administration, utilization reporting, scheduling, and contract performance management.

Primary Day-to-Day and Engagement Activities

• DELIVER confidential one-on-one executive coaching sessions for Senior Executive Service members and other designated senior leaders.
• CONDUCT initial coaching intake sessions to establish the coaching relationship, clarify expectations, understand the client's leadership environment, and identify developmental objectives.
• ESTABLISH measurable coaching objectives and appropriate action steps in collaboration with each executive client.
• REVIEW available Executive Development Plans, leadership assessments, performance-related information, and other participant-provided developmental materials when authorized.
• ADMINISTER approved leadership assessments and 360-degree feedback instruments for which the Coach possesses the required training, qualification, or certification.
• INTERPRET leadership assessment results and translate findings into practical coaching priorities and individualized development activities.
• DEBRIEF assessment results with participants in a manner that strengthens self-awareness and facilitates meaningful leadership development.
• DEVELOP individualized coaching plans aligned with participant goals, assessment findings, leadership responsibilities, and organizational needs.
• FACILITATE 60-minute individual executive coaching sessions at the frequency established under the applicable BPA call/order.
• COACH executives on strategic thinking, executive presence, communication, interpersonal effectiveness, decision-making, problem-solving, emotional intelligence, change management, adaptability, collaboration, employee engagement, accountability, conflict resolution, and other leadership-development priorities.
• DELIVER team coaching engagements for executive leadership teams and designated groups.
• FACILITATE leadership alignment, team effectiveness, collaboration, communication, shared-goal development, decision-making, and conflict-resolution sessions.
• ASSESS executive-team dynamics and identify barriers affecting collaboration, alignment, trust, accountability, and organizational performance.
• GUIDE participants in converting coaching observations and insights into practical actions they can implement within their organizations.
• SUPPORT executives in developing strategies and action plans that sustain leadership improvements beyond the formal coaching engagement.
• RECOMMEND relevant leadership-development articles, tools, assessments, exercises, resources, and developmental activities based on individual client needs.
• PROVIDE appropriate between-session guidance and developmental support when necessary to reinforce learning and maintain progress.
• ADVISE Ascension's Program Manager regarding coach-client alignment while protecting confidential coaching discussions and participant information.
• SUPPORT coach-client matching by evaluating executive needs against coach expertise, Federal experience, leadership background, assessment credentials, and availability.
• FACILITATE reassignment or transition of coaching clients when a different coach-client match is requested or determined to be more appropriate.
• MENTOR or provide professional guidance to other coaches when requested as part of Ascension's coaching quality-management approach.
• PROMOTE consistency in coaching methodology, professional standards, ethical practices, and client experience across the coaching team.
• IDENTIFY emerging engagement risks, participation barriers, scheduling issues, or service concerns without disclosing confidential coaching content.
• MAINTAIN accurate records of authorized coaching sessions, dates, durations, engagement status, and coaching hours necessary for program administration.
• COORDINATE schedules directly with coaching clients while meeting contractual timelines and program administration requirements.
• SUPPORT the preparation of aggregate program reporting by providing appropriate non-confidential engagement information to the Program Manager and program operations team.
• PROTECT coaching discussions, leadership assessment information, developmental information, and other sensitive participant data from unauthorized disclosure.
• APPLY International Coaching Federation ethical standards and professional coaching principles throughout every engagement.
• PARTICIPATE in program kickoff meetings, coach coordination meetings, quality reviews, or other program activities when required.
• MAINTAIN sufficient availability and responsiveness to support new coaching engagements, participant reassignments, and authorized surge requirements.

Protect our Land, Ascend with Us!

Ascension is seeking a highly organized, detail-oriented Program Operations, Portal & Reporting Coordinator to support the U.S. Department of Transportation's Departmental Office of Human Resource Management Executive Coaching Program.

The individual will serve as an operational backbone for a Department-wide executive coaching program supporting Senior Executive Service members and other designated leaders across DOT's 11 Operating Administrations.

The position is designed for a professional who excels at coordinating multiple participants, coaches, schedules, communications, records, digital workflows, and reporting requirements simultaneously while protecting highly sensitive information.

The ideal candidate combines program coordination, executive-level customer service, participant administration, digital portal/CRM administration, reporting, and document management skills with the maturity required to work in a confidential Federal leadership-development environment.

This individual should be comfortable operating independently within established procedures, anticipating administrative or scheduling problems before they affect participants, maintaining accurate records, coordinating with senior-level stakeholders, and ensuring that coaching activities move efficiently from intake through completion.

This is an Ascension-recommended support labor category developed to perform the substantial coordination, portal administration, communication, agreement-management, and reporting activities required by the PWS. DOT does not expressly prescribe a labor category with this title or designate this position as Key Personnel. The PWS expressly designates requirements for the Program Manager and coaching personnel.

2. Summary of the Contractor Role

The Program Operations, Portal & Reporting Coordinator supports the day-to-day administration and operational execution of Ascension's Executive Coaching Program.

The position primarily supports:

• Task 2 — Coaching Intake, Matching, and Coordination
• Task 3 — Execute Coaching Agreements
• Task 7 — Program Communications and Marketing
• Task 9 — Prepare and Submit Coaching Status Reports
• Task 1 — Program Management and Administration, as supporting staff

The Coordinator will administer coaching requests; coordinate participant intake and coach-client matching; maintain coaching records and executed agreements; coordinate scheduling; manage information within the coaching platform or digital portal; assist with DOT-branded communications, outreach, onboarding, reminders, and resources; track coaching activity and hours; and assemble accurate monthly and annual program reports.

The PWS requires coaching requests to be received, reviewed, tracked, and routed; coaching assignments and engagement status to be maintained; executed coaching agreements to be documented; communications to be developed and maintained; and detailed monthly and annual coaching reports to be prepared.

Because this program supports SES members and other senior Department leaders, the successful candidate must demonstrate exceptional discretion, professionalism, responsiveness, accuracy, and judgment. The person must recognize that routine administrative information may involve sensitive executive development, assessment, participation, and coaching information.

The role is not an executive coach and does not require an ICF PCC or MCC credential. Instead, this individual enables the Program Manager and certified coaching team to perform efficiently by ensuring that program operations, information, scheduling, records, communications, and reporting remain controlled and accurate.

3. Key Business Problems This Position Helps Solve

The Coordinator helps Ascension and DOT prevent common program execution problems including:

• Delayed participant onboarding.
• Missed or improperly routed coaching requests.
• Slow coach-client matching.
• Scheduling conflicts involving senior leaders and coaches.
• Missing or incomplete coaching agreements.
• Inaccurate coaching-hour records.
• Inconsistent participant communications.
• Poor visibility into active, inactive, pending, completed, or re-enrolled engagements.
• Incomplete or inconsistent monthly reporting.
• Failure to identify clients who have not participated during established reporting periods.
• Fragmented information across emails, spreadsheets, calendars, and coaching systems.
• Unauthorized disclosure of confidential coaching or assessment information.
• Missed program milestones or reporting deadlines.

The position provides the operational discipline necessary for Ascension's Program Manager to maintain visibility across a potentially large and scalable portfolio of executive coaching engagements.

4. Anticipated Day-to-Day Activities

The Program Operations, Portal & Reporting Coordinator will:

• RECEIVE coaching service requests submitted through the designated coaching platform, portal, system, or other approved intake method.
• REVIEW incoming requests for completeness and required participant information.
• PROCESS participant intake information according to established program procedures.
• ROUTE coaching requests to appropriate personnel for review and coach-client matching.
• COORDINATE coach-client matching based on participant needs, coach expertise, availability, developmental objectives, and Program Manager direction.
• TRACK pending, active, inactive, completed, cancelled, discontinued, and re-enrolled coaching engagements.
• MAINTAIN accurate participant, coach, engagement, scheduling, and status information within the approved coaching platform or digital portal.
• COORDINATE calendars and scheduling activities between coaches and coaching participants.
• MONITOR appointment status and identify scheduling or participation issues requiring follow-up.
• PREPARE onboarding instructions, welcome communications, reminders, follow-up communications, and other participant-facing materials.
• SUPPORT the development and distribution of DOT-approved coaching communications and program resources.
• COORDINATE coaching-program newsletters, information sessions, briefings, participant resources, and outreach activities.
• PREPARE Coaching Agreement packages using approved templates and required DOT language.
• OBTAIN and document completed Coaching Agreements prior to initiation of applicable coaching engagements.
• MAINTAIN executed Coaching Agreements and related documentation using appropriate document-management controls.
• TRACK coaching sessions and coaching hours delivered by participant and coach.
• RECONCILE coaching activity information against scheduling, portal, and coach-provided records before reporting.
• IDENTIFY participants who have not participated in a coaching session during required monitoring periods.
• MONITOR client-to-coach assignments, client re-enrollments, inactive engagements, and engagement completion status.
• COMPILE monthly coaching activity information for the Program Manager and COR.
• PREPARE draft monthly status reports containing the reporting elements required by the PWS.
• SUPPORT development of the Annual Coaching Summary Report.
• ANALYZE basic participation and engagement trends for inclusion in management reports.
• MAINTAIN organized program files, document repositories, reporting workbooks, trackers, templates, and communications.
• UPDATE program dashboards, SharePoint repositories, trackers, or other approved management tools.
• PROTECT confidential participant, assessment, leadership-development, and coaching information from unauthorized access or disclosure.
• VERIFY data quality and completeness before information is submitted to the Program Manager or DOT.
• ESCALATE scheduling problems, participation issues, data inconsistencies, missing documentation, risks, and other operational concerns to the Program Manager.
• SUPPORT preparation for kickoff meetings, program reviews, information sessions, and recurring status meetings.
• ASSIST the Program Manager with milestone tracking, task-order administration, action-item management, and general program coordination.
• MAINTAIN professional and responsive communications with coaches, participants, Ascension leadership, and authorized DOT personnel.

5. Systems, Tools, and Processes

The successful candidate should be able to work effectively with or quickly learn:

• Coaching platforms and digital participant-management portals.
• Microsoft 365.
• Microsoft Outlook.
• Microsoft Teams.
• Microsoft Excel.
• Microsoft Word.
• Microsoft PowerPoint.
• Microsoft SharePoint.
• Microsoft Forms.
• CRM or participant-management systems.
• Scheduling and calendaring platforms.
• Document repositories and controlled-access libraries.
• Basic reporting dashboards.
• Adobe Acrobat/PDF tools.
• Standard operating procedures and workflow documentation.
• Data-quality and record-validation processes.
• Version control and document-management practices.
• Confidential information and PII-handling procedures.

Experience with Power BI, Power Automate, SharePoint workflows, CRM platforms, or comparable reporting/automation technologies is particularly valuable but should be considered preferred rather than mandatory.

Protect our Land, Ascend with Us!

Ascension is seeking an experienced Program Manager / Executive Coaching Program Director to lead the implementation, administration, coordination, quality oversight, and performance management of a Department-wide executive coaching program supporting the U.S. Department of Transportation.

The Program Manager will serve as Ascension's primary program-level interface with DOT and will be responsible for ensuring that executive coaching services are delivered consistently, confidentially, efficiently, and in accordance with contractual requirements across DOT's 11 Operating Administrations.

This position is designed for a senior program management professional who understands the Federal Government environment and can successfully manage a high-visibility leadership development program involving Senior Executive Service members and other designated senior leaders.

The ideal candidate combines strong Federal program management experience with an understanding of executive leadership development, human capital programs, professional coaching operations, stakeholder engagement, contractor management, performance reporting, quality assurance, and confidential information management.

This is primarily a program leadership and management role rather than an executive coach position. ICF Professional Certified Coach (PCC) or Master Certified Coach (MCC) certification is therefore not required unless the individual will also personally deliver executive or team coaching services.

2. Summary of the Contractor Role

The Program Manager / Executive Coaching Program Director will provide overall management and oversight of Ascension's delivery of DOT's Executive Coaching Program.

The individual will serve as the primary point of coordination with the DOT Contracting Officer's Representative (COR), Department Program Manager, executive coaching personnel, subcontractors or consultants, and other stakeholders supporting the program.

The Program Manager will oversee the full coaching service lifecycle, including:

• Program implementation and governance;
• Coaching request intake and administration;
• Coach-client matching and reassignment processes;
• Scheduling and engagement coordination;
• Coaching agreement administration;
• Individual and team coaching delivery oversight;
• Leadership assessment coordination;
• Program communications and outreach;
• Participant engagement;
• Development resources;
• Confidentiality and data protection;
• Quality assurance;
• Staffing and coaching capacity;
• Risk and issue management;
• Monthly and annual reporting; and
• Continuous program improvement.

The successful candidate must be highly organized, responsive, diplomatic, analytical, and comfortable managing multiple priorities in an environment involving senior Federal executives.

The individual should be self-directed and capable of identifying potential schedule, staffing, quality, confidentiality, or performance problems before they affect program delivery. The Program Manager will be expected to develop practical solutions, coordinate corrective action, and maintain timely communication with Government stakeholders.

The position requires the ability to maintain appropriate boundaries between program administration and confidential coaching content. The Program Manager must understand that individual coaching conversations, assessments, and sensitive leadership information require strict confidentiality and cannot be handled like ordinary project-status information.

3. Primary Responsibilities and Day-to-Day Activities

The Program Manager / Executive Coaching Program Director will:

• SERVE as Ascension's primary program-level point of contact with DOT's COR, Department Program Manager, and other authorized Government stakeholders.
• LEAD program implementation following issuance of applicable BPA calls/orders.
• PLAN and facilitate kickoff meetings to establish objectives, responsibilities, communication protocols, reporting expectations, timelines, and operating procedures.
• DEVELOP and maintain the program implementation approach, including schedules, processes, responsibilities, service-delivery procedures, communications strategies, and performance controls.
• OVERSEE performance across Tasks 1 through 9 of the DOT Executive Coaching Program.
• COORDINATE coaching-service requests and ensure requests are received, reviewed, documented, tracked, assigned, and addressed within required timelines.
• MANAGE the coach-client matching process using participant objectives, coach qualifications, subject-matter expertise, Federal and executive experience, availability, and participant preferences.
• COORDINATE coach reassignment when requested while minimizing disruption to the executive's coaching engagement.
• MONITOR the availability, workload, utilization, and capacity of proposed coaches and supporting personnel.
• MANAGE coach and subcontractor performance, including scheduling, deliverable compliance, availability, quality expectations, and contract requirements.
• OVERSEE the development, execution, documentation, and maintenance of required coaching agreements prior to initiation of coaching services.
• ENSURE required DOT language and provisions are incorporated into applicable coaching agreements and program materials.
• COORDINATE leadership assessment administration, assessment documentation, participant scheduling, and development-planning activities performed by qualified coaching personnel.
• MONITOR individual and team coaching engagements for administrative performance, schedule, hours delivered, completion status, and contractual compliance without intruding upon confidential coaching discussions.
• MAINTAIN appropriate separation between confidential coach-client communications and information required for Government program administration and reporting.
• IMPLEMENT quality assurance processes for coaching administration, communications, reporting, staffing, scheduling, and contractual deliverables.
• IDENTIFY program risks, participant-engagement barriers, capacity issues, scheduling conflicts, performance problems, and other conditions that could affect service delivery.
• DEVELOP corrective actions and mitigation strategies for identified program issues.
• ESCALATE significant risks or performance concerns to Ascension leadership and authorized DOT stakeholders when appropriate.
• COORDINATE development of DOT-approved program communications, onboarding materials, information sessions, outreach products, reminders, coaching resources, and participant communications.
• ENSURE Government review and approval of applicable communications and materials before distribution.
• OVERSEE administration of Ascension's coaching platform or digital portal used for service requests, participant management, coach matching, engagement tracking, scheduling, reporting, and Government program oversight.
• MAINTAIN accurate program records covering active, completed, inactive, pending, cancelled, discontinued, and re-enrolled coaching engagements.
• TRACK coaching hours, client-to-coach assignments, participant status, inactive participants, re-enrollments, and other contractual performance information.
• PREPARE or oversee preparation of monthly coaching status reports.
• ANALYZE coaching participation, utilization, engagement, operational trends, risks, and program-performance data.
• PREPARE annual summary reports containing program activity, participation trends, outcomes, lessons learned, continuous-improvement opportunities, and leadership-development recommendations.
• CONDUCT annual program reviews and recommend improvements to service delivery, participant experience, operational efficiency, reporting, or resource utilization.
• MAINTAIN confidentiality and data-protection controls for participant information, leadership assessments, coaching records, and other sensitive information.
• ENSURE coaching operations align with applicable International Coaching Federation ethical standards.
• MAINTAIN program documentation, schedules, trackers, risk and issue logs, action-item logs, meeting records, quality records, and other required management artifacts.
• FACILITATE meetings with Government stakeholders, coaches, subcontractors, program administrators, and Ascension leadership.
• BRIEF DOT and Ascension leadership on program status, performance, capacity, risks, issues, accomplishments, and recommended actions.
• SUPPORT staffing, succession planning, coach onboarding, surge planning, and capacity management to maintain service continuity throughout the contract.

4. Expected Tools and Processes

The Program Manager should be comfortable managing programs using modern digital collaboration, reporting, and workflow-management tools.

Expected tools and processes may include:

• Executive coaching platform / digital participant-management portal;
• Microsoft Teams;
• Microsoft Outlook;
• Microsoft Word;
• Microsoft Excel;
• Microsoft PowerPoint;
• Microsoft SharePoint;
• Microsoft 365 collaboration tools;
• Program schedules and milestone trackers;
• Risk and issue registers;
• Action-item trackers;
• Staffing and capacity trackers;
• Quality-control checklists;
• Standard operating procedures and process workflows;
• Monthly and annual performance reporting;
• Participant and coach utilization tracking; and
• Continuous-improvement and lessons-learned processes.

Experience with Power BI, Power Automate, CRM systems, Learning Management Systems, coaching-management platforms, or similar participant-management technologies is beneficial.

Protect our Land, Ascend with Us!

Ascension is seeking an experienced Backup Facilities Program Analyst / Navy Facilities Subject Matter Expert (SME) to serve as a pre-qualified contingency resource supporting Naval Construction Group ONE's N48 Facilities Division at Naval Base Ventura County, Port Hueneme, California.

This is not a standing full-time position and does not carry guaranteed hours. The individual will become billable only if formally activated by Ascension to provide continuity of service because of an unexpected vacancy, extended absence, transition requirement, performance replacement, or other circumstance requiring qualified backup coverage.

The ideal candidate is an experienced Navy, Department of Defense, NAVFAC, Public Works, or military installation facilities professional who can step into the assignment with minimal ramp-up and perform at or above the proficiency level expected of the primary Facilities Program Analyst.

Ascension is particularly interested in candidates who understand the intersection of Navy facilities planning, Basic Facility Requirements (BFRs), Military Construction (MILCON), Sustainment/Restoration/Modernization (SRM), facility maintenance planning, DD Form 1391 development, iNFADS, NAVFAC coordination, facility inspections, Maximo, budget planning, and installation-level facilities program administration.

This position is important to Ascension's ability to maintain uninterrupted support to NCG1. The successful backup candidate must therefore be technically credible, dependable, responsive, and capable of transitioning rapidly into an active assignment without degradation of customer service or contract performance.

Position Summary

Upon activation, the Backup Facilities Program Analyst / Navy Facilities SME will provide administrative, analytical, planning, and technical facilities support to the NCG1 N48 Facilities Division.

NCG1 manages facilities supporting Pacific Naval Construction Forces, including active and reserve units. The Facilities Program Analyst supports the maintenance and upkeep of approximately 150 facilities distributed across Point Mugu, Port Hueneme, Fort Hunter Liggett, and China Lake and coordinates extensively with Public Works Department personnel, NAVFAC, subordinate commands, facilities managers, and other engineering organizations.

The position requires a professional who can independently analyze complex facilities requirements; translate operational, personnel, training, logistics, and infrastructure needs into defensible facilities requirements; maintain accurate facilities information; develop planning and budget inputs; coordinate project execution; and present sound recommendations for Government consideration.

The ideal candidate will be a detail-oriented and highly organized facilities professional who is comfortable working in a military command environment, exercising judgment where guidance may not directly address a situation, anticipating potential problems, maintaining multiple competing priorities, and developing practical solutions with limited day-to-day direction.

The individual must understand the contractor's advisory role. Recommendations, draft analyses, funding inputs, and project documentation will support Government decision-making; final policy decisions, funding allocations, contractual commitments, and approvals remain Government responsibilities.

Day-to-Day and Activation Responsibilities

Upon activation, the Backup Facilities Program Analyst / Navy Facilities SME will:

• ANALYZE current and projected facility requirements for active and reserve NCG1 units and contribute to comprehensive Facility Requirements Studies for Government review and validation.
• ASSESS personnel loading, training schedules, deployment and out-loading requirements, logistics information, and mission demands to identify corresponding facility requirements.
• DRAFT and review command-level Basic Facility Requirements (BFRs) and supporting documentation for Government validation.
• PREPARE activity submissions, supporting narratives, and justifications for BFR updates and facilitate transmission of Government-approved information to NAVFAC planners for incorporation into iNFADS.
• DEVELOP draft planning information and supporting documentation for DD Form 1391 packages associated with future MILCON projects, major facility replacements, and long-range master planning.
• SUPPORT execution of the two-year Minor/Major Maintenance Action Plan and the longer-range facilities master planning process.
• ANALYZE Annual Inspection Summary information and develop draft inputs for the annual Sustainment, Restoration, and Modernization (SRM) budget execution plan.
• TRACK facilities funding allocations, project funding requirements, execution status, and other resource information while maintaining appropriate separation between contractor analysis and Government funding authority.
• CALCULATE facility operating-cost estimates and prepare draft budget inputs supporting NCG1 fiscal-year planning.
• RESEARCH potential facilities funding sources and develop analytical information supporting Government prioritization decisions.
• RECEIVE, REVIEW, and ANALYZE subordinate-unit requests for space allocations, facility improvements, maintenance, or related facilities support.
• CONSULT with requesters to clarify requirements and RECOMMEND acceptance, rejection, modification, prioritization, or additional analysis for Government determination.
• COORDINATE facilities-project communications among NCG1, Public Works Department personnel, NAVFAC, the U.S. Army Corps of Engineers, subordinate facilities managers, and other engineering-support organizations.
• TRACK facilities projects from initial requirement identification through planning, funding, execution, inspection, and completion.
• MAINTAIN milestone schedules, project status information, action-item trackers, risk information, and supporting command documentation.
• MAINTAIN physical and electronic facilities records, including engineering drawings, maps, charts, deficiency records, facility asset information, excess-space information, and other program records.
• UPDATE electronic facilities records promptly following inspections, project modifications, or changes to facility status.
• USE Maximo and associated facilities-management databases to support work-order, maintenance, asset, deficiency, and facility-information management activities.
• SUPPORT the NCG1 Camp Maintenance Program, including minor maintenance and repair tracking, Zone Inspection Program activities, Lock and Key Program administration, and subordinate-unit support.
• ANALYZE the basic facilities trouble-ticket backlog and recommend prioritization and resolution strategies designed to achieve required performance objectives.
• MONITOR Inter-Service Support Agreements involving utilities, maintenance, and other host-command support and develop recommended changes for Government consideration.
• CONSOLIDATE NCG1 facilities requirements and supporting information for the Integrated Priority List and other command-level prioritization processes.
• RESPOND to facilities-related data calls and prepare accurate, traceable supporting information for leadership review.
• SUPPORT Navy Expeditionary Combat Command Inspector General facilities assessments and associated Command Assessments.
• PROVIDE technical clarification and facilities-program guidance to subordinate facilities managers, inspectors, and other stakeholders within the limits of the contractor's advisory role.
• ASSIST inspection teams with analysis of facility conditions, deficiencies, documentation, and corrective-action requirements.
• PREPARE justifications for new facilities, preliminary cost information, environmental-impact supporting information, technical reports, and command correspondence.
• GENERATE professional reports, presentations, flowcharts, spreadsheets, correspondence, meeting materials, and other facilities-program documentation using Microsoft Office and approved Government systems.
• DOCUMENT meetings and conferences and maintain accurate action items, decisions, and follow-up requirements.
• CONTRIBUTE to monthly status reports, technical reports, project status briefings, and final reporting when the activation period requires such deliverables.
• BRIEF Government stakeholders on project status, facilities issues, emerging risks, resource requirements, and recommended corrective actions.
• TRAIN or provide technical knowledge transfer to subordinate facilities personnel when requested.
• APPLY Navy, DoD, NAVFAC, NCG1, safety, environmental, logistics, real-property, and facilities-management directives when performing assigned activities.
• PROTECT Government, procurement-sensitive, Privacy Act, PII, sensitive-unclassified, and other controlled information encountered during contract performance.

Protect our Land, Ascend with Us!

Ascension is seeking an experienced Project Manager / Quality Control Manager (PM/QCM) to provide part-time corporate management, contract administration, and independent quality-control oversight for Ascension's support of Naval Construction Group ONE's Facilities Program.

This is a dual-hat internal Ascension management position intended to ensure that the contractor employee performing the Facilities Program Analyst function is properly supported, contract requirements are consistently met, risks are identified before they affect performance, deliverables undergo appropriate quality review, and Ascension maintains effective communication with Government stakeholders.

The ideal candidate understands the distinction between managing contractor performance and directing Government personnel. The individual must be comfortable operating in a federal non-personal-services environment in which Ascension is responsible for supervising its personnel while the Government retains authority for Government decisions, funding allocations, approvals, inspection, and acceptance.

This position is particularly well suited for an experienced federal contractor Project Manager, Program Manager, Quality Manager, or Contract Manager who has managed small professional-services engagements and is comfortable providing senior-level oversight on a limited-hours basis.

The successful candidate will be organized, disciplined, responsive, analytical, and able to identify emerging performance issues before they develop into contract deficiencies. The individual should be comfortable working independently with limited supervision, managing competing priorities, reviewing technical and administrative work products, developing corrective actions, communicating professionally with Government representatives, and maintaining the documentation necessary to demonstrate successful contract performance.

Position Summary

The Project Manager / Quality Control Manager provides Ascension's corporate oversight of the Facilities Program Analyst engagement and serves as the primary internal management interface between Ascension leadership, the assigned Facilities Program Analyst, and Government contract stakeholders as appropriate.

The PM/QCM is responsible for monitoring contract performance against the Performance Work Statement, maintaining Ascension's Quality Control processes, reviewing deliverables and performance metrics, monitoring schedule and contractual obligations, managing contractor personnel issues, coordinating invoicing and contract administration, identifying and mitigating risks, and ensuring corrective actions are completed when performance concerns arise.

Because the Government's QASP places responsibility for quality control on the contractor, this individual will maintain a proactive QC process designed to identify deficiencies before deliverables are submitted to the Government.

Particular attention will be paid to Government-established performance measures involving:

• Accuracy and completeness of facilities records;
• Timeliness and quality of contract deliverables;
• Basic Facility Requirements and facilities-data accuracy;
• Timely processing of facility and space requests;
• Reduction and management of the facilities trouble-ticket backlog;
• Project milestone performance;
• Accuracy of reports, trackers, and supporting documentation;
• Compliance with required training and personnel requirements; and
• Timely identification and correction of performance deficiencies.

The PM/QCM is not intended to replace or duplicate the day-to-day Facilities Program Analyst and is not planned as a separate Government-billable labor category. Rather, this position provides Ascension's internal contractor management, contract governance, supervision, and quality assurance necessary to maintain successful performance throughout the engagement.

Day-to-Day / Recurring Responsibilities

The PM/QCM will be expected to:

• MANAGE Ascension's overall contractual performance for the Facilities Program Analyst engagement.
• SUPERVISE the assigned contractor employee in accordance with the PWS non-personal-services requirements and Ascension corporate policies.
• MAINTAIN Ascension's Quality Control Plan and associated procedures, checklists, review standards, and performance documentation.
• REVIEW contractor deliverables before submission to confirm technical completeness, accuracy, consistency, professional presentation, and compliance with applicable PWS requirements.
• MONITOR contractual schedules, deliverable deadlines, recurring requirements, Government-directed milestones, and performance objectives.
• TRACK PWS and QASP performance measures and identify negative trends before they affect Government acceptance or contractor performance evaluations.
• VERIFY that performance documentation demonstrates compliance with applicable metrics, including records accuracy, deliverable timeliness, data accuracy, request-processing standards, and backlog-management objectives.
• CONDUCT periodic QC reviews of reports, trackers, schedules, project documentation, correspondence, and other contract work products.
• IDENTIFY contractual, operational, personnel, schedule, performance, and quality risks and maintain appropriate mitigation actions.
• DEVELOP and IMPLEMENT corrective-action strategies when deficiencies, missed milestones, inaccurate deliverables, or other performance problems are identified.
• FOLLOW UP on corrective actions to confirm that deficiencies have been resolved and preventive measures are working effectively.
• COORDINATE with the Facilities Program Analyst to resolve workload, scheduling, performance, resource, and documentation issues.
• COMMUNICATE professionally with the Contracting Officer, Contracting Officer's Representative, Government technical representatives, or other authorized Government representatives when required by the contract.
• ENSURE Government direction is received only through appropriate contractual channels and ESCALATE requests that could constitute out-of-scope work, constructive changes, unauthorized commitments, or inherently governmental activity.
• PROTECT Ascension and the Government from performance arrangements that could create a personal-services relationship between Government personnel and Ascension employees.
• REVIEW monthly and other periodic status information for completeness, accuracy, risks, accomplishments, upcoming milestones, corrective actions, and management attention items.
• FACILITATE recurring internal performance reviews with the assigned Facilities Program Analyst.
• PREPARE management-level summaries for Ascension executive leadership regarding contract status, performance, risks, personnel issues, financial performance, and customer concerns.
• MONITOR personnel compliance with required Navy/DoD training, suitability, facility-access, security, and other onboarding requirements applicable to the engagement.
• VERIFY that required annual training remains current, including Information Assurance, Anti-Terrorism Level I, OPSEC, PII, and other required Navy training.
• COORDINATE employee onboarding, replacement, transition, succession, and offboarding activities when necessary.
• MAINTAIN appropriate contract-management records, including correspondence, performance documentation, quality-control records, corrective actions, personnel documentation, Government feedback, and management decisions.
• SUPPORT preparation and review of invoices and verify that invoiced labor and authorized costs are supported by appropriate records.
• MONITOR authorized hours and internal management expenditures against Ascension's contract budget.
• COORDINATE with Ascension accounting and executive leadership regarding invoicing, contract modifications, option periods, funding, and other administrative requirements.
• ASSESS Government feedback, surveillance findings, discrepancy notifications, and performance trends and determine whether additional management intervention is required.
• PREPARE Ascension for periodic Government performance discussions and CPARS-related evaluations by maintaining contemporaneous documentation of performance, accomplishments, issues, and corrective actions.
• PROMOTE continuous improvement by identifying opportunities to improve processes, documentation controls, communications, quality, responsiveness, and contract performance.

Protect our Land, Ascend with Us!

Ascension is seeking an experienced Facilities Program Analyst / Navy Facilities Subject Matter Expert to provide on-site facilities planning, program analysis, maintenance coordination, project tracking, and technical support to Naval Construction Group ONE (NCG ONE) in Port Hueneme, California.

This is not simply an administrative facilities position. The successful candidate will function as a hands-on facilities program professional capable of translating operational requirements, personnel loading, training schedules, logistics requirements, facility conditions, maintenance requirements, and funding information into actionable facilities plans and recommendations.

The individual will support NCG ONE's management and sustainment of approximately 150 facilities under its control and will coordinate facilities matters involving organizations such as Public Works Department/NAVFAC and other engineering support organizations.

Ascension is particularly interested in candidates who understand Navy shore facilities planning and maintenance, are comfortable working with facilities databases and technical records, and can independently organize multiple competing requirements while keeping Government leadership informed of milestones, risks, deficiencies, funding requirements, and recommended courses of action.

The ideal candidate is analytical, highly organized, responsive, tactful, and comfortable operating in an environment where requirements may evolve and where established directives do not always prescribe the exact method for solving a problem. The position requires sound judgment, critical thinking, strong written and verbal communication, and the ability to identify a facilities issue, analyze its operational impact, develop an appropriate recommendation, and follow the requirement through resolution.

2. Summary of the Contractor Role

The Facilities Program Analyst will provide administrative coordination and technical assistance for facilities activities supporting the Pacific Naval Construction Force. The position supports facilities requirements planning, maintenance management, facility funding tracking, command assessments, space allocation, project execution, MILCON planning, Basic Facility Requirements, records management, facilities inspections, budget development, and Camp Maintenance activities.

The Analyst will support preparation and maintenance of products including:

• Facility Requirements Studies;
• facility funding and resource tracking information;
• facility command assessments;
• two-year Minor/Major Maintenance Action Plans;
• DD Form 1391 planning documentation;
• 10-year facility/MILCON master-planning inputs;
• Basic Facility Requirements;
• facility project documentation and milestone trackers;
• facility drawings, maps, charts, deficiency records, and electronic files;
• cost estimates and project justifications;
• facility operating-cost analyses and annual budget inputs;
• Sustainment, Restoration, and Modernization budget-planning information;
• Integrated Priority Lists;
• Inter-Service Support Agreement analyses;
• NECC Inspector General Command Assessment support; and
• monthly, periodic, and technical reports.

The position also serves as an important coordination point among NCG ONE, subordinate commands, NAVFAC, Public Works, USACE, facilities inspectors, planners, engineers, and other Government stakeholders. All final Government decisions, funding allocations, approvals, commitments, and determinations remain with authorized Government personnel.

Performance is strongly outcome-oriented. Among other standards, the Government expects approximately a 10% quarterly reduction in the basic facilities trouble-ticket backlog, timely facilities-record updates, high BFR/iNFADS data accuracy, rapid processing of facilities requests, and timely delivery of quality work products with minimal rework.

3. Anticipated Day-to-Day Responsibilities

The selected candidate will:

• ANALYZE current and projected facility requirements for active and reserve NCG ONE units and develop inputs for comprehensive Facility Requirements Studies.
• TRACK facilities funding allocations, project funding requirements, expenditures, and associated resource information for Government review.
• DEVELOP technical and administrative inputs supporting the two-year Minor/Major Maintenance Action Plan.
• PREPARE planning inputs and draft DD Form 1391 documentation supporting the 10-year master plan, future MILCON projects, facility replacements, and other construction requirements.
• ASSESS existing facility deficiencies, excesses, operational requirements, and future demand to recommend appropriate facility solutions.
• PRIORITIZE facility maintenance and trouble-ticket requirements and support achievement of the Government's quarterly backlog-reduction performance objective.
• COORDINATE facility project requirements and technical communications with NAVFAC, Public Works Department, USACE, subordinate commands, engineering organizations, planners, inspectors, and other stakeholders.
• TRACK facilities projects from initial requirement identification through planning, execution, milestone completion, and closeout.
• DRAFT command documentation, project justifications, facilities assessments, technical reports, briefings, budget information, and other decision-support products.
• DEVELOP and REVIEW Basic Facility Requirements for assigned units and prepare supporting documentation for Government validation.
• MAINTAIN accurate physical and electronic facility records, engineering drawings, maps, charts, deficiency logs, asset information, and related documentation.
• UPDATE applicable electronic facilities records following inspections, project modifications, and completed facilities actions in accordance with required turnaround standards.
• FACILITATE transmission and coordination of Government-validated BFR and asset information with NAVFAC planners for entry or update in iNFADS.
• OPERATE Maximo and associated facilities-management databases to track maintenance requirements, facility conditions, work requests, and related information.
• REVIEW requests for space allocations and facility improvements, consult with requesting organizations to clarify requirements, and develop technically supported recommendations for Government determination.
• COMPILE project-support documentation such as facility justifications, preliminary cost estimates, environmental information, and supporting analytical data.
• SUPPORT NECC Inspector General facility Command Assessments and coordinate with facility inspectors and subordinate facilities managers.
• PROVIDE technical guidance and clarification to subordinate facilities personnel concerning applicable facility processes, documentation, and requirements.
• ANALYZE personnel loading, training schedules, mobilization/out-loading requirements, logistics information, and operational needs and translate these inputs into facility requirements.
• RESEARCH potential facility funding resources and develop supporting information for Government consideration.
• CALCULATE facility operating costs and prepare draft budget inputs supporting the upcoming fiscal year.
• MONITOR Inter-Service Support Agreements involving utilities, maintenance, and other support services and recommend modifications when warranted.
• CONSOLIDATE facilities requirements and Integrated Priority List inputs for NCG ONE leadership review.
• ANALYZE Annual Inspection Summary information and prepare inputs supporting the annual Sustainment, Restoration, and Modernization budget execution plan.
• SUPPORT Camp Maintenance activities, including Zone Inspection and Lock and Key Program requirements.
• APPLY applicable Navy, NAVFAC, NAVSUP, NECC, environmental, occupational safety, logistics, and facilities-management directives when developing recommendations.
• BRIEF Government leadership on project status, facilities risks, deficiencies, maintenance priorities, funding requirements, and recommended corrective actions.
• TRAIN or provide technical clarification to subordinate facilities personnel when required.

Protect our Land, Ascend with Us!

Ascension is seeking a Federal Acquisition Communications and Training Specialist to support communications, outreach, documentation, training, and stakeholder-engagement activities associated with NIH-wide and multi-agency acquisition contract vehicles.

This position is intended for a communications and training professional who can take complex Federal acquisition information and turn it into clear, accurate, accessible, and user-friendly guidance for Government customers, contracting personnel, program offices, contract vehicle users, and industry partners.

The successful candidate will help NIH make acquisition vehicles easier to understand and use by developing communication plans, standard operating procedures (SOPs), ordering guides, presentations, fact sheets, frequently asked questions (FAQs), website materials, templates, training tools, vendor kick-off materials, road-show content, and other supporting communications.

Ascension is looking for someone who combines strong writing and editing skills with presentation development, training-support capability, stakeholder awareness, and exceptional attention to detail. The right candidate will be comfortable working in a Federal environment where documents may undergo multiple levels of Government review and where accuracy, accessibility, consistency, confidentiality, and timeliness are essential.

This role is particularly well suited to someone who can understand technical or policy-driven information, determine what an audience needs to know, and transform that information into clear and practical communications.

Summary of the Contractor Role

The Federal Acquisition Communications and Training Specialist will primarily support NIH/OALM activities associated with category management, strategic sourcing, NIH-wide and multi-agency contract vehicles, communications, outreach, and customer/vendor training.

The specialist will work with Contracting Officers (COs), Contracting Officer's Representatives (CORs), acquisition specialists, program personnel, vendors, and other stakeholders to develop materials that help customers understand available contract vehicles, ordering procedures, responsibilities, requirements, and available acquisition resources.

A major focus of the position will be helping Government personnel successfully introduce, communicate, and sustain contract vehicles through structured communications and training. This may include preparing materials for vendor kick-off meetings, customer training sessions, road shows, quarterly contractor meetings, informational campaigns, website updates, and other outreach initiatives.

The ideal candidate will be a detail-oriented and highly organized communicator who can manage multiple assignments and deadlines while maintaining document quality and consistency. The individual should be self-driven, comfortable working with limited day-to-day supervision, capable of anticipating information needs, and able to identify gaps or ambiguities in communications before materials reach Government stakeholders.

The candidate should also be capable of working in an environment where priorities can change rapidly and where the Government may need materials revised, updated, or produced within short timeframes.

This is a contractor support position. The individual will not have authority to negotiate contracts, make Government acquisition decisions, obligate Government funds, or otherwise act as an agent of the Government.

Key Responsibilities and Day-to-Day Activities

• DEVELOP communication plans supporting the introduction, implementation, use, and ongoing administration of NIH-wide and multi-agency contract vehicles.
• CREATE clear, professional, and user-friendly acquisition communications for Government customers, vendors, program offices, and other stakeholders.
• DRAFT and maintain Standard Operating Procedures, ordering guides, reference guides, job aids, templates, instructions, and other procedural documentation.
• DEVELOP presentations, briefing decks, agendas, talking points, resource materials, handouts, and supporting documentation for vendor kick-off meetings.
• PREPARE customer-training presentations, training aids, instructional materials, reference documents, and supporting tools that enable users to understand how to properly access and use contract vehicles and associated ordering processes.
• DESIGN informative “how-to” presentations that simplify acquisition processes and make contract vehicles more understandable and user-friendly.
• CREATE road-show presentations and supporting materials used to communicate contract capabilities and answer stakeholder questions.
• DRAFT post-award fact sheets, FAQs, announcements, guidance documents, and reference materials explaining contract vehicle capabilities and procedures.
• DEVELOP and update website content, downloadable resources, templates, procedural materials, and other online information supporting acquisition users.
• COORDINATE content required for quarterly contractor/vendor meetings, including meeting topics, communications, agendas, presentations, schedules, and supporting materials.
• SUPPORT communications with contractors and vendors regarding meetings, training, operational guidance, and contract-vehicle administrative activities.
• COLLABORATE with Contracting Officers, CORs, acquisition specialists, program personnel, subject matter experts, and other stakeholders to gather, validate, and translate information into usable communications products.
• EDIT and proofread correspondence, presentations, reports, guidance, training materials, website content, and other Government-facing documents for clarity, grammar, accuracy, consistency, and professional presentation.
• FORMAT documents and electronic materials in accordance with applicable Government standards and Section 508 accessibility requirements.
• MAINTAIN document templates, communications resources, training materials, presentation libraries, FAQs, guides, and other reusable program content.
• TRACK requested changes, Government comments, document versions, approvals, and publication status to maintain effective configuration and version control.
• INCORPORATE Government feedback into revised documents and produce final materials within established delivery schedules.
• SUPPORT transition-in and transition-out activities by organizing communication resources, training materials, background documentation, templates, presentations, and knowledge-transfer materials.
• ASSIST with the preparation of transition training materials and knowledge-transfer sessions when transition activities are exercised.
• ENSURE information presented to Government and external audiences is consistent, accurate, current, accessible, and approved through the appropriate review process.
• PROTECT procurement-sensitive, proprietary, confidential, Privacy Act, and other non-public Government information encountered while performing assigned duties.

Protect our Land, Ascend with Us!

Ascension is seeking an experienced Federal Procurement Analytics & Strategic Sourcing Specialist to provide data-driven procurement, strategic sourcing, category management, and acquisition performance support to the National Institutes of Health (NIH), Office of Acquisition and Logistics Management (OALM).

This position is designed for a professional who understands both Federal acquisition operations and business/data analytics and can turn complex procurement information into actionable recommendations for Contracting Officers, Contracting Officer's Representatives, program offices, and acquisition leadership.

The ideal candidate is more than a reporting analyst. Ascension is seeking someone who can understand what procurement data means operationally, recognize patterns affecting acquisition performance, investigate the causes behind those patterns, and translate findings into practical sourcing, process, workload, and acquisition recommendations.

The successful candidate should be comfortable operating in a Federal acquisition environment where accuracy, transparency, sound judgment, confidentiality, and regulatory compliance are essential. The individual should be organized, analytical, intellectually curious, self-directed, and capable of managing multiple priorities with limited supervision.

This role directly supports NIH's objective of improving the efficiency, integrity, transparency, and compliance of procurement operations while helping the agency make better use of acquisition data to improve procurement cycle times, strategic sourcing decisions, category management, contract-vehicle performance, competition, and stewardship of taxpayer resources.

Summary of the Contractor Role

The Federal Procurement Analytics & Strategic Sourcing Specialist will analyze procurement, sourcing, workload, contract-vehicle, and acquisition-performance information to identify trends, risks, opportunities, and areas for improvement.

The specialist will support NIH acquisition leadership and contracting personnel with analysis associated with Procurement Administrative Lead Time (PALT), acquisition workload, spend, sourcing strategies, market conditions, competition, small-business utilization, vendor performance, contract-vehicle usage, and acquisition process performance.

The position will assist in transforming raw acquisition information into dashboards, management reports, executive-level briefings, analytical findings, and recommendations that enable NIH stakeholders to make informed acquisition and sourcing decisions.

The role also supports strategic sourcing and category-management activities associated with NIH-wide and multi-agency contract vehicles. This can include analyzing utilization and performance, supporting market research, identifying sourcing opportunities, developing information for customer and vendor outreach, and contributing to continuous improvement of procurement processes.

The specialist will work closely with acquisition specialists, Contracting Officers, CORs, program personnel, contract-vehicle managers, project leadership, and other stakeholders.

This position does not have authority to negotiate contracts, make source-selection decisions on behalf of the Government, or obligate Government funds.

Expected Day-to-Day Activities

• ANALYZE procurement, acquisition, contract-vehicle, workload, spend, and sourcing data to identify trends, anomalies, risks, opportunities, and performance issues.
• MONITOR acquisition performance indicators, including PALT, procurement cycle times, workload, acquisition milestones, competition, and other management measures.
• DEVELOP dashboards, scorecards, recurring reports, management summaries, and executive-level visualizations that communicate acquisition performance clearly.
• PERFORM spend analysis to identify purchasing patterns, consolidation opportunities, strategic sourcing opportunities, and potential category-management actions.
• SUPPORT category-management and strategic-sourcing analyses for NIH-wide and multi-agency contract vehicles.
• CONDUCT quantitative and qualitative market research supporting acquisition strategies, sourcing decisions, socioeconomic considerations, and procurement planning.
• ASSESS contract-vehicle utilization, vendor participation, procurement volumes, ordering patterns, and performance information.
• IDENTIFY procurement bottlenecks, recurring delays, process inefficiencies, data-quality issues, and root causes affecting acquisition performance.
• RECOMMEND practical process improvements designed to reduce acquisition cycle time, improve visibility, strengthen controls, or increase utilization of appropriate sourcing mechanisms.
• PREPARE analytical findings, briefing materials, presentations, decision-support memoranda, charts, tables, and recommendations for Government stakeholders.
• SUPPORT acquisition planning by providing historical procurement data, market intelligence, spend information, sourcing analyses, and relevant performance metrics.
• ASSIST with cost and price analyses, procurement workload assessments, market analyses, and other quantitative acquisition activities as assigned.
• TRACK acquisition and contract-vehicle performance against established metrics, targets, milestones, and expected outcomes.
• VALIDATE procurement data for completeness, consistency, accuracy, and usability before incorporating information into official reports or management products.
• RECONCILE information across available acquisition systems and reporting sources when discrepancies are identified.
• CREATE repeatable analytical methodologies, templates, data dictionaries, reporting processes, and standard operating procedures where appropriate.
• SUPPORT development of performance evaluation methodologies and key performance indicators for procurement and contract-vehicle management.
• CONTRIBUTE data and analysis to NIH contract-vehicle marketing, road shows, fact sheets, vendor meetings, customer training, and communication activities.
• COLLABORATE with Contracting Officers, CORs, program offices, acquisition specialists, functional experts, vendors, and other stakeholders to understand analytical requirements and translate them into useful products.
• PRESENT findings and recommendations to program and acquisition stakeholders in concise, non-technical business language.
• MAINTAIN appropriate documentation supporting analyses, assumptions, methodologies, recommendations, and management reports.
• PROTECT procurement-sensitive, proprietary, confidential, Privacy Act, and personally identifiable information encountered during performance.

Protect our Land, Ascend with Us!

Ascension is seeking Junior Federal Acquisition Specialists to support the National Institutes of Health (NIH), Office of Acquisition and Logistics Management (OALM), in delivering efficient, timely, compliant, and well-documented Federal acquisition services.

This position is designed for an early-career Federal acquisition professional who already possesses practical experience supporting Government procurement activities and is ready to assume greater responsibility across the acquisition lifecycle.

The Junior Federal Acquisition Specialist will work alongside Contracting Officers (COs), Contracting Officer's Representatives (CORs), program offices, senior acquisition specialists, and other acquisition stakeholders to develop procurement packages, conduct market research, maintain acquisition and contract files, track procurement milestones, and support pre-award, award, contract administration, and closeout activities.

The ideal candidate understands that successful Federal acquisition support depends upon more than processing documents. We are seeking someone who is organized, detail-oriented, responsive, analytical, dependable, and comfortable managing multiple acquisition actions and deadlines simultaneously.

The successful candidate should be capable of identifying incomplete documentation, recognizing potential schedule or compliance issues, escalating problems appropriately, and helping Government acquisition professionals maintain complete, accurate, and audit-ready procurement files.

Summary of the Contractor Role

The Junior Federal Acquisition Specialist provides hands-on acquisition and procurement support under general supervision throughout the Federal acquisition lifecycle.

The position supports NIH's objective of strengthening procurement operations by improving acquisition documentation quality, reducing administrative delays, tracking Procurement Administrative Lead Time (PALT), maintaining effective internal controls, supporting competition and transparency, and ensuring acquisition activities are performed consistently with the Federal Acquisition Regulation (FAR), HHS Acquisition Regulation (HHSAR), and applicable NIH policies and procedures.

The specialist will support acquisitions involving services, supplies, equipment, systems, and Information Technology requirements.

Work may include assembling procurement request packages; conducting market research; preparing acquisition documentation; tracking funding, milestones, invoices, contract deliverables, awards, options, and modifications; maintaining procurement files; supporting solicitations and source selections; assisting with post-award administration; and preparing contract closeout documentation.

This is a contractor support position. The employee will not have authority to negotiate contracts, make source-selection decisions reserved for Government officials, obligate Government funds, or otherwise perform inherently governmental functions.

Expected Day-to-Day Activities

The Junior Federal Acquisition Specialist is expected to:

• ASSEMBLE procurement request packages and verify that required acquisition documentation is complete, properly organized, and ready for Government review.
• REVIEW acquisition requests, Statements of Work (SOWs), Performance Work Statements (PWSs), specifications, Independent Government Cost Estimates (IGCEs), acquisition plans, acquisition strategies, and supporting documents for completeness and consistency.
• CONDUCT routine market research and market surveys to identify potential acquisition sources, contract vehicles, socioeconomic considerations, commercial practices, and competitive procurement opportunities.
• DOCUMENT market research findings and assist program offices in preparing small-business capability analyses.
• RESEARCH potential vendors, including small businesses, small disadvantaged businesses, 8(a) firms, HUBZone firms, and other socioeconomic program participants.
• SUPPORT preparation and review of Requests for Quotes (RFQs), Requests for Proposals (RFPs), combined synopsis/solicitations, notices, amendments, and supporting acquisition documentation.
• PREPARE draft pre-award notices and other procurement information for Government posting through approved acquisition systems and platforms.
• ASSIST with acquisition planning, solicitation, evaluation, award, administration, modification, and contract closeout activities under the guidance of more senior acquisition personnel and Government Contracting Officers.
• SUPPORT source-selection activities by organizing evaluation materials, maintaining appropriate procurement documentation, and helping protect procurement-sensitive information.
• MAINTAIN contract and acquisition files so documentation is complete, accurate, current, properly indexed, and audit-ready.
• TRACK Procurement Administrative Lead Time (PALT), acquisition milestones, solicitation actions, evaluations, awards, modifications, funding, deliverables, invoices, option periods, and closeout requirements.
• ENTER and maintain procurement information within Government-approved acquisition, contract-writing, tracking, and document-management systems.
• PREPARE contract award and administrative documentation for purchase orders, task orders, delivery orders, and other contractual actions for Government review and approval.
• LOG contract awards and modifications and assist with distribution and filing of approved contractual documents.
• SUPPORT post-award administration, including invoice tracking, funding-status monitoring, deliverable tracking, contract file maintenance, correspondence, and post-award meeting support.
• ASSIST in identifying upcoming option periods, expiring funding, overdue deliverables, outstanding invoices, incomplete documentation, and other items requiring Government attention.
• SUPPORT contract closeout activities by assembling required documentation, reconciling file records, tracking outstanding actions, and preparing files for Government review.
• ASSIST with responses to data calls, Freedom of Information Act (FOIA) requests, Congressional inquiries, protests, and other acquisition-related inquiries as directed.
• COORDINATE with Contracting Officers, CORs, program offices, acquisition team members, vendors, and other stakeholders to obtain missing information and maintain acquisition schedules.
• COMMUNICATE procurement status, changing milestones, outstanding actions, documentation requirements, and potential schedule impacts to appropriate team members.
• IDENTIFY documentation deficiencies, administrative bottlenecks, scheduling risks, and procurement issues and elevate them to senior acquisition personnel or Government officials.
• PREPARE reports, correspondence, briefing materials, spreadsheets, trackers, status updates, and other acquisition-support products.
• PARTICIPATE in requirements meetings involving acquisition plans, SOWs/PWSs, IGCEs, solicitations, technical evaluations, price reports, award documentation, contract administration, and closeout activities.
• PROTECT procurement-sensitive, proprietary, Privacy Act, Personally Identifiable Information (PII), and other non-public Government information.
• MAINTAIN professionalism when interacting with Government personnel, contractors, vendors, program offices, and senior Government and non-Government officials.

Protect our Land, Ascend with Us!

Ascension is seeking an experienced Federal Acquisition Specialist to provide hands-on acquisition lifecycle support to a major Federal health agency procurement organization.

The ideal candidate is a federal acquisition professional who understands how to move procurement actions efficiently from requirements development and acquisition planning through solicitation, evaluation, award, contract administration, modification, invoice processing, and closeout while maintaining strong compliance with Federal acquisition regulations and agency procedures.

This position is particularly suited for an acquisition professional who enjoys working directly with Contracting Officers, Contracting Officer's Representatives, program managers, technical stakeholders, vendors, and other acquisition professionals to solve procurement challenges and keep acquisition actions moving.

The successful candidate will be analytical, detail-oriented, responsive, highly organized, and comfortable managing multiple acquisitions simultaneously. The individual should be able to recognize incomplete or problematic procurement documentation, identify risks before they affect acquisition schedules, recommend practical solutions, and independently prepare high-quality acquisition work products.

Candidates should also be comfortable operating in a Federal environment where priorities, workloads, and acquisition milestones may change and where accuracy, responsiveness, confidentiality, professional judgment, and documentation quality are essential.

Position Summary

The Federal Acquisition Specialist will provide comprehensive pre-award, award, post-award, and contract closeout support across the Federal acquisition lifecycle.

The Specialist will support the Government in developing and reviewing procurement packages; performing market research; preparing acquisition strategies and solicitation documents; conducting cost and price analyses; supporting source selection activities; preparing award documentation; maintaining contract files; processing modifications and invoices; monitoring acquisition milestones; and supporting contract closeout.

The Specialist will work closely with Contracting Officers and program offices to promote acquisition actions that are timely, well-planned, competitive, properly documented, and compliant with applicable regulations.

Assignments may involve acquisitions for professional services, supplies, equipment, information technology, and other mission-support requirements.

This individual serves in an advisory and support capacity only and will not negotiate contracts, obligate Government funds, or perform inherently governmental functions.

What You Will Help the Customer Accomplish

The Federal Acquisition Specialist will help the customer:

• Improve acquisition cycle times and Procurement Administrative Lead Time.
• Develop complete and defensible procurement packages.
• Maintain consistent acquisition documentation and contract files.
• Conduct effective and well-documented market research.
• Improve acquisition strategy and competition.
• Strengthen cost and price analysis.
• Maintain compliant source-selection processes.
• Resolve procurement documentation and administrative backlogs.
• Improve contract administration and invoice processing.
• Maintain audit-ready procurement records.
• Track acquisition milestones, funding, modifications, options, and closeouts.
• Protect procurement-sensitive, proprietary, Privacy Act, and personally identifiable information.
• Provide surge acquisition capacity during periods of increased workload.

Day-to-Day Responsibilities

The Federal Acquisition Specialist will:

• REVIEW procurement requests for services, supplies, equipment, systems, and information technology requirements for completeness, accuracy, and acquisition readiness.
• ANALYZE Statements of Work, Performance Work Statements, specifications, and other requirements documents and recommend appropriate revisions.
• DEVELOP and review acquisition plans, acquisition strategies, milestone schedules, procurement plans, and supporting acquisition documentation.
• CONDUCT market research and prepare written market research reports documenting available sources, acquisition alternatives, competition, and socioeconomic small-business considerations.
• SUPPORT small-business capability analyses, including consideration of 8(a), small disadvantaged business, HUBZone, WOSB, SDVOSB, and other applicable socioeconomic programs.
• PREPARE Requests for Proposals, Requests for Quotations, combined synopsis/solicitations, amendments, notices, and other pre-award documents.
• REVIEW solicitations to verify inclusion of appropriate FAR, HHSAR, agency, and acquisition-specific terms and conditions.
• PREPARE procurement notices and support electronic posting through approved Federal acquisition systems.
• PERFORM cost and price analyses of quotations, proposals, and other contractor submissions and develop supporting pricing documentation.
• SUPPORT technical evaluation teams and source-selection activities while helping maintain the integrity and documentation of the evaluation process.
• PREPARE evaluation documentation, technical evaluation materials, correspondence, award recommendations, and related acquisition records.
• SUPPORT Contracting Officers during exchanges, discussions, clarifications, and other pre-award acquisition activities without independently exercising Government contracting authority.
• PREPARE purchase orders, task orders, delivery orders, stand-alone contracts, award documentation, and supporting contract-file documentation.
• MAINTAIN accurate electronic acquisition and contract files in Government-approved systems.
• TRACK procurement actions, funding status, milestones, options, modifications, deliverables, and closeout activities.
• MONITOR Procurement Administrative Lead Time and other acquisition performance measures and identify actions that may be approaching or exceeding established milestones.
• SUPPORT post-award conferences, vendor meetings, contract administration, contractor-performance monitoring, and corrective-action documentation.
• PREPARE contract modifications involving funding, pricing, delivery schedules, period-of-performance changes, options, and other administrative actions for Contracting Officer review and execution.
• REVIEW contractor invoices and funding status and coordinate resolution of invoice discrepancies with appropriate Government stakeholders.
• SUPPORT contract closeout, including verification of required documentation and maintenance of closed-contract records.
• ASSIST with acquisition-related FOIA requests, protests, congressional inquiries, data calls, and other information requests when assigned.
• IDENTIFY acquisition risks, incomplete documentation, schedule concerns, compliance issues, and process bottlenecks and recommend practical corrective actions.
• COMMUNICATE acquisition status, risks, milestones, changes, and expected completion dates to Government customers.
• COLLABORATE with Contracting Officers, CORs, program managers, legal counsel, technical evaluators, financial personnel, vendors, and other acquisition stakeholders.
• PREPARE acquisition status information and supporting documentation for periodic program and contract reporting requirements.
• PROTECT procurement-sensitive, proprietary, confidential, Privacy Act, and personally identifiable information.
• PARTICIPATE in acquisition planning meetings, requirements meetings, evaluation meetings, post-award meetings, training sessions, and other Government-directed activities.

Protect our Land, Ascend with Us!

Ascension is seeking an accomplished Senior Federal Acquisition Specialist to provide senior-level Federal acquisition advisory, analytical, and operational support to the National Institutes of Health (NIH), Office of Acquisition and Logistics Management (OALM).

This position is intended for an experienced Federal acquisition professional who understands how to move complex procurement actions efficiently and compliantly through the complete acquisition lifecycle—from requirements definition and acquisition planning through solicitation, evaluation, award, contract administration, modification, closeout, and related acquisition support activities.

The Senior Federal Acquisition Specialist will work closely with Contracting Officers (COs), Contracting Officer's Representatives (CORs), program offices, technical evaluators, acquisition leadership, and other stakeholders to strengthen the quality, timeliness, consistency, and audit readiness of NIH acquisition activities.

Ascension is looking for professionals who combine deep knowledge of Federal acquisition regulations and contracting practices with excellent judgment, customer service, analytical ability, written communication, and organizational discipline. The ideal candidate is comfortable working on multiple complex procurement actions simultaneously, identifying problems before they affect acquisition milestones, and developing practical recommendations for Government decision-makers.

This position may also function as an acquisition subject matter expert and senior resource to less-experienced acquisition personnel.

Contractor personnel provide acquisition support and recommendations but do not have authority to obligate Government funds, execute contracts on behalf of the Government, or independently perform inherently governmental contracting functions.

Summary of the Contractor Role

The Senior Federal Acquisition Specialist supports NIH in executing timely, well-planned, transparent, competitive, and compliant acquisitions that enable biomedical research, public health initiatives, information technology programs, professional services, equipment procurements, and other mission-critical requirements.

The position provides senior support across the acquisition lifecycle with particular emphasis on complex procurement planning and execution. Responsibilities may include reviewing and developing acquisition strategies; analyzing Statements of Work (SOWs) and Performance Work Statements (PWSs); performing market research and small-business analyses; reviewing Independent Government Cost Estimates (IGCEs); preparing solicitations; supporting source selections; conducting cost and price analyses; preparing award documentation; supporting post-award administration; processing modifications; monitoring contract performance; supporting invoice and funding reviews; responding to acquisition inquiries; and assisting with contract closeout.

The successful candidate must be a detail-oriented, organized, analytical, and self-directed Federal acquisition professional who can operate effectively in a high-volume environment with limited day-to-day supervision. The individual should be able to distinguish urgent issues from routine activities, manage competing acquisition milestones, communicate changes promptly, anticipate regulatory or documentation concerns, and present sound recommendations to senior Government personnel.

The Senior Federal Acquisition Specialist is expected to help NIH reduce procurement delays, strengthen acquisition documentation, maintain effective internal controls, improve Procurement Administrative Lead Time (PALT), preserve procurement integrity, and maintain acquisition files capable of withstanding management, legal, or audit review.

Day-to-Day and Anticipated Responsibilities

• ADVISE COs, CORs, program offices, and other stakeholders regarding Federal acquisition strategies, contracting approaches, competition, acquisition risks, socioeconomic considerations, milestones, and procurement alternatives.
• REVIEW complex and non-complex procurement requests involving services, supplies, equipment, systems, and information technology requirements.
• ANALYZE Statements of Work, Performance Work Statements, specifications, acquisition strategies, acquisition plans, FITARA documentation, justifications, cost estimates, and supporting procurement documentation for completeness and regulatory compliance.
• RECOMMEND appropriate acquisition strategies, contract types, procurement methods, competition approaches, schedules, sources, and risk-mitigation actions.
• CONDUCT market research and market surveys and prepare supporting documentation, including small-business capability and socioeconomic program analyses.
• PREPARE and review Requests for Quotes, Requests for Proposals, combined synopsis/solicitations, acquisition plans, procurement memoranda, evaluation documentation, pricing analyses, award documentation, correspondence, and other acquisition artifacts.
• VALIDATE solicitation packages for required clauses, provisions, approvals, funding documentation, legal concurrence, clearances, and supporting records prior to release.
• PERFORM cost and price analyses and prepare clear, defensible pricing reports and supporting documentation.
• SUPPORT technical evaluation teams and source-selection activities by coordinating evaluation processes, maintaining required documentation, identifying inconsistencies, and helping ensure evaluations follow approved source-selection procedures.
• ASSIST Contracting Officers during exchanges, discussions, negotiations, debriefings, protests, and other pre-award activities while preserving the Government's responsibility for inherently governmental decisions.
• PREPARE contract award packages, task orders, delivery orders, purchase orders, modifications, and supporting contract-file documentation.
• ENTER and maintain acquisition information in approved Government acquisition and contract-writing systems and support required Federal procurement reporting.
• MONITOR acquisition schedules, procurement milestones, funding status, option exercise dates, deliverables, invoice activity, PALT metrics, and other performance indicators.
• SUPPORT post-award contract administration, including modifications, performance monitoring, invoice issues, funding actions, correspondence, contract-file maintenance, post-award meetings, and contract closeout.
• IDENTIFY acquisition problems, documentation deficiencies, schedule risks, compliance concerns, and potential bottlenecks before they negatively affect procurement outcomes.
• DEVELOP corrective-action recommendations and practical solutions that improve acquisition efficiency while maintaining FAR, HHSAR, NIH policy, procurement-integrity, and internal-control requirements.
• RESPOND to acquisition-related information requests, including support for protests, congressional inquiries, Freedom of Information Act requests, data calls, and other authorized acquisition inquiries.
• MAINTAIN complete, accurate, organized, and audit-ready acquisition and contract files.
• COMMUNICATE acquisition status, schedule changes, risks, issues, dependencies, and required Government actions clearly and promptly to appropriate stakeholders.
• COLLABORATE with Government acquisition personnel, program managers, technical personnel, legal counsel, financial personnel, vendors, and other cross-functional stakeholders.
• MENTOR or provide senior technical guidance to mid-level and junior acquisition personnel when requested.
• PROTECT procurement-sensitive, proprietary, personally identifiable, and other non-public Government information in accordance with applicable regulations and NIH requirements.

Protect our Land, Ascend with Us!

Ascension is seeking an experienced Federal Acquisition Project Manager to lead the day-to-day management and coordination of a multidisciplinary acquisition support team supporting the National Institutes of Health (NIH), Office of Acquisition and Logistics Management (OALM).

The Federal Acquisition Project Manager will provide the operational leadership necessary to ensure acquisition support activities are properly staffed, scheduled, tracked, coordinated, documented, and delivered in accordance with contract requirements and Government priorities.

This role is designed for an organized, responsive, and highly accountable project management professional who understands the Federal acquisition environment and can successfully manage people, workload, deadlines, risks, deliverables, and Government stakeholder expectations simultaneously.

The ideal candidate understands that successful Federal acquisition support requires more than maintaining a schedule. The Project Manager must anticipate staffing and workload issues, establish effective management controls, maintain visibility into ongoing acquisition activities, identify risks before they affect performance, coordinate corrective actions, and provide clear and timely information to Government leadership.

The position is particularly well suited for a professional with experience managing Federal acquisition, procurement, contract administration, acquisition operations, or professional services contracts.

Summary of the Contractor Role

The Federal Acquisition Project Manager will serve as Ascension's primary day-to-day management lead for the acquisition support workforce.

The individual will coordinate personnel assignments, monitor workloads and schedules, oversee onboarding and personnel continuity, track contract performance, manage risks and action items, coordinate meetings, and prepare recurring reports and management information for Ascension and Government stakeholders.

The Project Manager will support a Federal acquisition environment involving pre-award and post-award activities, acquisition planning, market research, solicitation development, source selection support, contract administration, strategic sourcing, category management, acquisition data analysis, stakeholder outreach, training, and transition activities.

The Project Manager is expected to create an operating environment in which acquisition specialists can concentrate on completing high-quality acquisition work while management maintains visibility into workload, staffing, schedules, risks, deliverables, and customer priorities.

The successful candidate should be:

• Detail-oriented, highly organized, and comfortable managing multiple priorities simultaneously.
• Self-directed and capable of working effectively with limited supervision.
• Skilled at anticipating problems, developing practical solutions, and escalating issues before they affect contractual performance.
• Comfortable communicating with Contracting Officers, Contracting Officer's Representatives, acquisition professionals, program offices, executives, vendors, and contractor personnel.
• Experienced in managing professional services teams in deadline-driven Federal environments.
• Able to translate contract requirements into practical schedules, assignments, trackers, workflows, controls, and management reports.
• Professional and discreet when handling procurement-sensitive, proprietary, confidential, or personally identifiable information.

Contractor personnel provide acquisition support and advisory services only and will not negotiate contracts, make inherently governmental decisions, or obligate Government funds.

Position Day-to-Day Activities

• MANAGE daily contract operations and coordinate the execution of assigned acquisition support activities across the project.
• ASSIGN work to appropriate personnel based on qualifications, workload, acquisition complexity, deadlines, and Government priorities.
• MONITOR team capacity, workload distribution, schedules, milestones, and acquisition-related deadlines to identify potential performance issues.
• COORDINATE personnel onboarding, badging, suitability processing, Government-directed training, system access, and readiness to perform.
• MAINTAIN integrated project schedules, staffing plans, workload trackers, deliverable calendars, risk registers, issue logs, decision logs, and action-item trackers.
• TRACK progress against contract requirements, milestones, deliverables, Government priorities, and established acquisition lead times.
• IDENTIFY staffing, schedule, quality, dependency, customer, or performance risks and develop appropriate mitigation and corrective-action plans.
• ESCALATE significant risks, delays, resource constraints, or performance issues to Ascension leadership and the appropriate Government point of contact.
• PREPARE accurate biweekly status reports describing completed activities, work in progress, challenges encountered, estimated completion dates, and required management actions.
• COORDINATE information needed to support monthly invoicing, certified timesheets, activity descriptions, accomplishments, issues, and resolutions.
• LEAD internal project management meetings and coordinate required meetings with the Contracting Officer, COR, Government supervisors, acquisition personnel, and other stakeholders.
• FACILITATE kick-off, requirements, quarterly review, transition, staffing, workload, and performance-management meetings as required.
• DOCUMENT meeting decisions, action items, responsibilities, due dates, risks, and follow-up requirements.
• OVERSEE timely completion and quality control of contractor deliverables before submission to Government stakeholders.
• COORDINATE acquisition specialists supporting planning, solicitation, evaluation, award, administration, modifications, invoices, closeout, and related acquisition activities.
• SUPPORT acquisition management activities associated with NIH-wide and multi-agency contract vehicles.
• COORDINATE outreach, communications, training, vendor meetings, customer-support activities, and acquisition-related presentations when required.
• OVERSEE personnel performance, work quality, attendance, customer responsiveness, and compliance with established operating procedures.
• MANAGE personnel continuity and coordinate qualified replacement personnel when staffing changes occur.
• SUPPORT transition-in and transition-out planning, knowledge transfer, documentation inventories, staffing readiness, and turnover activities.
• ENSURE reports, presentations, management documentation, and other applicable deliverables satisfy Section 508 accessibility requirements.
• SAFEGUARD procurement-sensitive, proprietary, Privacy Act, confidential, and personally identifiable information.
• MAINTAIN clear, professional, and timely communication with Ascension leadership and Government stakeholders.
• RECOMMEND process, workflow, tracking, reporting, or technology improvements that increase visibility, efficiency, consistency, and acquisition program performance.

Protect our Land, Ascend with Us!

Ascension is seeking an accomplished Senior Federal Acquisition Program Manager to provide executive-level contract and program oversight for a federal acquisition support engagement.

The ideal candidate is a seasoned federal program management professional who understands how acquisition support organizations operate and can provide senior guidance to a multidisciplinary acquisition team while maintaining productive relationships with Contracting Officers (COs), Contracting Officer's Representatives (CORs), program officials, contractor personnel, and other stakeholders.

This is not a full-time operational Project Manager position. The anticipated level of effort is approximately 36 hours per contract year, and the individual will be engaged at strategically important points throughout performance, including contract startup, executive reviews, quarterly meetings, risk or staffing issues, deliverable reviews, and transition activities.

The successful candidate must be comfortable operating with limited supervision and providing concise, executive-level advice. The individual should be skilled at quickly assessing program performance, identifying risks before they affect delivery, recommending practical corrective actions, and ensuring that contractual commitments are being fulfilled.

Because this position supports federal acquisition activities, the candidate should understand the importance of acquisition integrity, confidentiality, organizational and personal conflicts of interest, procurement-sensitive information, and the distinction between contractor advisory support and inherently Government responsibilities.

Position Summary

The Senior Federal Acquisition Program Manager provides senior-level oversight of Ascension's performance supporting federal acquisition and contract-management activities.

The position advises Ascension leadership and the Government CO/COR on matters involving contract performance, staffing, quality, schedule, risk, reporting, transition, and overall execution. The Program Manager reviews the performance of the contractor team and helps ensure that acquisition-support activities and contract deliverables are performed accurately, timely, professionally, and in accordance with applicable requirements.

The Program Manager supports an environment involving the full federal acquisition lifecycle, including acquisition planning, market research, solicitation development, source-selection support, award documentation, contract administration, acquisition reporting, strategic sourcing, category management, contract-vehicle support, vendor engagement, customer outreach, training, and transition.

The position may also provide senior oversight of communication plans, performance measures, templates, acquisition-file management, data calls, customer relations, vendor interactions, and support for NIH-wide or multi-agency contract vehicles.

The Program Manager serves strictly in an advisory and contractor-management capacity and will not negotiate contracts, obligate Government funds, or perform inherently Governmental functions.

Expected Activities and Responsibilities

The Senior Federal Acquisition Program Manager will:

• PROVIDE executive-level oversight of contract performance, staffing, schedule, quality, risks, deliverables, and overall contractor performance.
• SERVE as a senior contractor-management interface with the Government CO, COR, Contract Supervisor, and other designated Government stakeholders.
• ADVISE the CO/COR and Ascension leadership regarding emerging performance issues, staffing concerns, delivery risks, quality concerns, and potential corrective actions.
• REVIEW acquisition-support program performance to determine whether assigned activities are progressing in accordance with established requirements, schedules, and service expectations.
• MONITOR contract-level risks, issues, action items, staffing concerns, deliverable status, and performance commitments.
• ASSESS trends affecting acquisition performance and recommend proactive risk-mitigation or process-improvement actions.
• OVERSEE contractor staffing and continuity planning, including the timely identification of potential vacancies, performance issues, or replacement requirements.
• VERIFY that required personnel remain appropriately qualified, trained, cleared, badged, and prepared to perform assigned responsibilities.
• PARTICIPATE in quarterly update meetings with the COR, Contract Supervisor, and other Government stakeholders.
• PREPARE FOR and SUPPORT executive-level reviews concerning contract performance, accomplishments, challenges, upcoming priorities, risks, decisions, and corrective actions.
• REVIEW bi-weekly and monthly program reporting, as appropriate, to ensure status, risks, accomplishments, difficulties, and planned activities are accurately communicated.
• ENSURE significant issues identified during quarterly meetings are incorporated into appropriate status reporting and tracked through resolution.
• OVERSEE the timely preparation and submission of contract-level reports, presentations, meeting materials, and other required management deliverables.
• SUPPORT acquisition file management, program performance reporting, data-call investigation, and response development when senior management involvement is required.
• PROVIDE senior guidance regarding customer relations, vendor engagement, acquisition outreach, training activities, and communications supporting Government contract vehicles.
• REVIEW communication plans, customer-facing materials, presentations, templates, SOPs, fact sheets, training resources, and similar products when executive oversight is appropriate.
• SUPPORT Government and contractor stakeholders in resolving significant operational, performance, or coordination issues.
• COORDINATE with acquisition specialists, functional specialists, the Assistant Project Manager, and other contractor personnel to ensure consistent execution across workstreams.
• OVERSEE implementation of approved corrective-action and risk-mitigation strategies.
• SUPPORT contract kickoff activities and provide senior oversight of personnel onboarding and initial contract execution.
• REVIEW transition-in and transition-out strategies and plans to promote continuity of operations and orderly transfer of responsibilities, documents, knowledge, and Government-related materials.
• PARTICIPATE in transition meetings or training sessions when senior management involvement is required.
• ENSURE contractor operations protect procurement-sensitive, proprietary, confidential, Privacy Act, and other non-public Government information.
• IDENTIFY actual or potential organizational or personal conflicts of interest and ensure they are immediately escalated through appropriate channels.
• MAINTAIN professional and effective relationships with senior Government, contractor, vendor, and stakeholder personnel.

Protect our Land, Ascend with Us!

Ascension is seeking an experienced Performance Analytics and Reporting Lead to support the Federal Bureau of Prisons' administration of First Step Act Time Credits. This individual will serve as the program's senior performance analytics resource, transforming operational information from multiple workstreams into accurate, actionable, and executive-ready performance intelligence.

The successful candidate will develop and maintain the performance measurement framework used to assess program operations, inquiry resolution, training effectiveness, audit results, risks, corrective actions, and other indicators affecting successful First Step Act Time Credit administration.

This is not simply a report-production position. Ascension is seeking an analytical professional who understands how to determine what should be measured, why it matters, what the data is indicating, and what leadership should do about it. The ideal candidate will be comfortable working across program management, operational, training, quality assurance, inquiry management, technical, and executive stakeholder groups to produce a reliable enterprise view of program performance.

The role is particularly well suited for an experienced data, business intelligence, or performance management professional who can combine strong quantitative analysis with business judgment, executive communication skills, and the ability to translate complex operational information into clear findings and recommendations.

Contractor Role Summary

The Performance Analytics and Reporting Lead will establish, maintain, and continuously improve the reporting and analytics capability supporting the First Step Act Time Credit Administration program.

The position will integrate information generated by program management, training, inquiry management, audit and quality assurance, system support, risk management, and corrective-action activities to develop recurring performance reports, dashboards, executive briefings, trend analyses, and annual program assessments.

The individual will be expected to identify meaningful Key Performance Indicators (KPIs), establish repeatable data collection and validation processes, evaluate performance against established standards, identify emerging trends and systemic issues, and convert analytical findings into decision-support information for Ascension and FBOP leadership.

The ideal candidate will be highly analytical, organized, inquisitive, and detail-oriented while maintaining an understanding of the larger mission. The individual must be capable of working independently in an environment where information originates from numerous stakeholders and may require validation, reconciliation, or interpretation before it can be incorporated into program reporting.

The candidate should be self-driven, able to work with minimal supervision, comfortable operating in an evolving federal program environment, and skilled at anticipating information needs before they become urgent reporting requirements.

Success in this position requires more than technical proficiency. The Performance Analytics and Reporting Lead must be able to identify what the data means operationally, distinguish isolated events from systemic problems, communicate findings objectively, and provide leadership with information that supports timely decisions and corrective actions.

Primary Responsibilities and Day-to-Day Activities

• DEVELOP and maintain program-wide KPIs, performance measures, definitions, calculation methodologies, reporting criteria, and supporting documentation.
• BUILD and maintain monthly performance dashboards covering operational performance, inquiry activity, training, audit findings, system performance, risks, corrective actions, and other measures directed by FBOP.
• INTEGRATE information from multiple program workstreams into consolidated performance datasets, dashboards, reports, and executive decision-support products.
• COLLECT performance information from program managers, analysts, trainers, inquiry-resolution personnel, quality assurance staff, technical personnel, and other stakeholders.
• VALIDATE reported information for accuracy, completeness, consistency, traceability, and readiness for leadership reporting.
• ANALYZE performance trends, recurring deficiencies, workload patterns, response times, training results, audit findings, operational risks, and corrective-action performance.
• IDENTIFY emerging issues, anomalies, performance deterioration, systemic trends, and areas requiring additional management attention or investigation.
• DEVELOP the analytical portions of the Monthly Program Status Report, including performance metrics, inquiry statistics, training measures, risks, issues, audit findings, and corrective-action status.
• PREPARE the Monthly Performance Metric Dashboard and supporting narratives, findings, visualizations, and management insights.
• SUPPORT quarterly executive briefings by identifying significant trends, systemic issues, operational risks, recurring deficiencies, and decisions requiring leadership attention.
• CONTRIBUTE analytical content to the Annual Program Assessment Report evaluating overall program performance, compliance, training, inquiry management, risks, and opportunities for improvement.
• MONITOR corrective-action measures and evaluate progress against established milestones, expected outcomes, and closure criteria.
• ANALYZE training completion rates, participant assessment results, satisfaction measures, remediation requirements, and other indicators of training effectiveness.
• EVALUATE inquiry-management metrics including volume, backlog, response time, complexity, resolution performance, trends, and systemic issues.
• PERFORM ad hoc analysis in response to emerging leadership, operational, policy, audit, litigation-related, or program management information requirements.
• DESIGN executive-level charts, visualizations, scorecards, trend analyses, and briefing products that clearly communicate complex findings.
• TRANSLATE quantitative findings into concise written narratives explaining performance, causes, operational significance, risks, and recommended actions.
• FACILITATE discussions with program stakeholders to clarify reporting requirements, establish data definitions, resolve conflicting information, and improve reporting processes.
• MAINTAIN metric definitions, data dictionaries, reporting methodologies, analytical assumptions, source documentation, version controls, and supporting records.
• RECOMMEND improvements to data collection, reporting workflows, performance measures, dashboards, and analytical processes.
• AUTOMATE, where appropriate and authorized, repetitive data preparation, consolidation, validation, visualization, and reporting processes.
• SUPPORT continuous process improvement by using performance data to identify bottlenecks, root causes, recurring deficiencies, and opportunities to improve program effectiveness.
• PROTECT sensitive program information and comply with applicable DOJ/FBOP security, privacy, records management, acceptable-use, and information-handling requirements.