Workflow & Process Design Specialist 2026P-0088
Ascension LLC is seeking a systems-oriented, detail-driven Workflow & Process Design Specialist to support a College-wide Procurement Transformation Initiative. This role is central to designing standardized, compliance-driven procurement workflows that align with Maryland COMAR regulations and Oracle PeopleSoft eProcurement functionality.
The ideal candidate is a strategic process architect who can translate policy and governance requirements into practical, ERP-aligned workflows. This individual will play a key role in transitioning a decentralized procurement environment into a centralized, policy-driven, system-enabled model.
This role is critical to ensuring that requisitioning, approvals, sourcing, vendor onboarding, contract routing, and performance tracking processes are standardized, documented, and integration-ready.
Position Summary
The Workflow & Process Design Specialist will design and document future-state procurement workflows, develop RACI matrices, identify compliance checkpoints, and produce integration-ready workflow diagrams aligned with PeopleSoft capabilities.
This individual will work closely with policy specialists, change management leads, procurement SMEs, and ERP stakeholders to ensure that designed processes:
- Align with COMAR Title 21 requirements
- Support Level-3 Procurement Maturity objectives
- Are operationally realistic for a lean procurement team
- Integrate effectively with Oracle PeopleSoft eProcurement
The role requires strong business process reengineering expertise, ERP awareness, and the ability to create clear, implementation-ready documentation.
Day-to-Day Responsibilities
- Design future-state procurement workflows for:
- Requisitioning
- Approval routing
- Competitive sourcing
- Vendor onboarding
- Contract initiation and routing
- Amendments and renewals
- Develop detailed RACI matrices defining roles and responsibilities across:
- Procurement
- SMEs
- Legal
- Finance
- Departmental stakeholders
- Identify compliance checkpoints aligned with COMAR and internal policy controls
- Produce workflow diagrams suitable for ERP and eProcurement integration
- Align workflows with PeopleSoft capabilities, including requisition workflows and approval hierarchies
- Support development of:
- Process controls
- Standard operating procedures
- Internal job aids
- Recommend updates to JotForms and SharePoint to support workflow automation and documentation control
- Contribute to KPI development focused on:
- Cycle time
- Compliance adherence
- Stakeholder adoption
- Process efficiency
- Participate in stakeholder working sessions and validation workshops
- Support documentation that is Section 508 compliant and accessible for campus-wide use
How to Apply
CLICK HERE TO APPLY & SUBMIT YOUR RESUMEJob Features
| Job Category | Acquisition & Contract Management |
| MINIMUM QUALIFICATIONS | Bachelor’s degree in Business Administration, Public Administration, Information Systems, or related field | Lean, Six Sigma, or similar process improvement training preferred |
| REQUIRED SKILLS | Minimum 7 years of business process reengineering experience | Demonstrated experience designing documented workflow diagrams |
| TECHNICAL SKILLS | Experience supporting ERP or eProcurement environments (PeopleSoft strongly preferred) | Familiarity with public sector or higher education procurement operations |
| DESIRED QUALIFICATIONS | Experience aligning workflows to regulatory frameworks (COMAR or similar state regulations) | Experience in procurement transformation or acquisition lifecycle redesign | Experience designing approval hierarchies within PeopleSoft | PMP, Lean, or Six Sigma certification | Experience developing KPI dashboards or performance measurement frameworks |