Workflow & Process Design Specialist 2026P-0088
Ascension LLC is seeking an experienced Workflow & Process Design Specialist to support a Procurement Transformation Initiative within a higher education environment.
This is a 1099 independent contractor engagement for a senior-level professional who operates with autonomy, structured methodology, and strong systems-thinking capabilities. The selected contractor will design future-state procurement workflows aligned with Maryland COMAR requirements and Oracle PeopleSoft eProcurement functionality.
The ideal professional is an independent process architect who can translate policy, governance, and compliance requirements into integration-ready workflows that support a transition from decentralized to centralized procurement operations.
Engagement Overview
The Workflow & Process Design Specialist will be responsible for developing documented future-state workflows, RACI matrices, compliance checkpoints, and ERP-aligned process diagrams that support Level-3 procurement maturity objectives.
This engagement requires a professional who can:
- Work independently with minimal supervision
- Facilitate structured working sessions with stakeholders
- Produce implementation-ready documentation
- Align workflow design with regulatory and ERP constraints
The contractor will collaborate with policy specialists, procurement SMEs, change management leads, and ERP stakeholders while maintaining independent control over work methods and tools.
Scope of Work / Key Responsibilities
- Design future-state procurement workflows for:
- Requisitioning
- Approval routing
- Competitive sourcing
- Vendor onboarding
- Contract routing, amendments, and renewals
- Develop detailed RACI matrices defining decision rights and accountability across:
- Procurement
- SMEs
- Legal
- Finance
- Department stakeholders
- Identify compliance checkpoints aligned with COMAR and internal governance requirements
- Produce workflow diagrams suitable for ERP and eProcurement integration
- Align workflows with Oracle PeopleSoft capabilities, including requisition workflows and approval hierarchies
- Recommend updates to JotForms and SharePoint to support process automation and documentation controls
- Support development of KPI frameworks measuring:
- Cycle time
- Compliance adherence
- Process efficiency
- Adoption metrics
- Facilitate validation sessions to confirm feasibility and stakeholder alignment
- Deliver documentation in clear, structured, and Section 508 compliant formats
Deliverables May Include
- Future-state workflow diagrams
- Process narratives and SOP documentation
- RACI matrices
- Compliance control mapping
- ERP-aligned process integration diagrams
- KPI framework documentation
- Recommendations memo for system updates (JotForms, SharePoint)
Deliverables and timelines will be defined in the Statement of Work.
How to Apply
CLICK HERE TO APPLY & SUBMIT YOUR RESUMEJob Features
| Job Category | Acquisition & Contract Management |
| MINIMUM QUALIFICATIONS | Bachelor’s degree in Business Administration, Public Administration, Information Systems, or related discipline | Lean, Six Sigma, or similar process improvement training preferred |
| REQUIRED SKILLS | Minimum 7 years of business process reengineering experience |
| TECHNICAL SKILLS | Demonstrated experience designing structured workflow diagrams | Experience supporting ERP or eProcurement environments (PeopleSoft strongly preferred) | Familiarity with public sector or higher education procurement operations |
| DESIRED QUALIFICATIONS | Experience supporting procurement transformation initiatives | Experience aligning workflows with regulatory frameworks such as COMAR | Experience developing approval hierarchies within PeopleSoft | PMP, Lean, or Six Sigma certification | Experience defining process KPIs and performance measurement frameworks |