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Ascension LLC is seeking a highly organized, mission-focused Senior IT Asset & Software License Management Project Lead to support a Department of Homeland Security, Transportation Security Administration effort focused on the continuous management, procurement planning, renewal, and reporting of hardware maintenance agreements, software subscriptions, software licenses, and related support entitlements.

This role is ideal for a senior project management professional who understands large, complex IT environments and can lead the coordination needed to prevent lapses in hardware and software support coverage. The selected candidate will serve as the primary contractor lead and single point of contact for the Government Contracting Officer, Contracting Officer’s Representative, Technical Manager, and other TSA stakeholders. The PWS identifies the Senior Analyst Lead as key personnel and requires the Lead to provide technical and administrative oversight for all services under the task order.

The ideal candidate will bring strong project management discipline, acquisition support awareness, vendor coordination experience, data accuracy, executive communication skills, and the ability to manage deadlines across multiple hardware and software renewal cycles. This position directly supports TSA’s need to ensure continuous, uninterrupted support coverage for mission-critical hardware, software, maintenance agreements, and license assets.

Summary of Contractor Role

The Senior IT Asset & Software License Management Project Lead will plan, direct, manage, and oversee contractor support activities related to annual hardware and software maintenance renewals, subscriptions, licenses, vendor quotes, cost estimation, Material Order Request packages, inventory reporting, purchase audits, expiration monitoring, project reporting, transition support, and process improvement.

The position requires a self-driven professional who can work effectively in a structured federal environment while also managing ambiguity, competing priorities, urgent deadlines, and multi-stakeholder dependencies. The Lead must be comfortable coordinating with Government personnel, O&M contractors, vendors, junior analysts, and acquisition stakeholders to ensure that hardware and software renewals are accurately documented, priced, approved, submitted, tracked, and audited.

The successful candidate will help maintain the integrity of TSA’s renewal lifecycle by ensuring the team develops accurate reports, tracks upcoming expirations, supports cost analysis, escalates risks, and provides timely written notifications to prevent coverage gaps. The PWS requires all Material Order Requests, requirements, and cost estimates to be completed and submitted no later than 75 calendar days before applicable due dates, with expiration notifications provided at least 120 days in advance.

Anticipated Day-to-Day Activities

The Senior IT Asset & Software License Management Project Lead will be expected to:

• Serve as the single contractor point of contact for the Contracting Officer, COR, Technical Manager, and other Government stakeholders.
• Lead overall technical and administrative performance for hardware and software license management support activities.
• Plan and manage the annual hardware/software renewal lifecycle to support uninterrupted maintenance and license coverage.
• Develop and maintain the project Work Breakdown Structure, integrated schedule, milestone tracker, risk register, assumptions log, and dependency tracker.
• Coordinate with TSA Government personnel, O&M contractors, vendor representatives, junior analysts, and acquisition stakeholders to confirm renewal requirements.
• Obtain and review prior-year renewal documentation, inventory files, vendor quotes, purchase records, and other source materials needed to support renewal planning.
• Oversee the compilation, validation, and maintenance of hardware and software inventory data, including product information, vendor information, purchase dates, expiration dates, quantities, asset tags, serial numbers, part numbers, support levels, and renewal costs.
• Direct junior analysts in maintaining dashboards, inventory management reports, monthly renewal reports, monthly expiration reports, and cost analysis reports.
• Review draft Hardware and Software Inventory Reports for completeness, accuracy, consistency, and usability before submission to the Government.
• Manage cost estimation activities, including market research, vendor quote collection, quote comparison, and documentation of cost variances greater than plus or minus 3 percent from prior-year costs.
• Prepare or oversee Vendor Selection Reports summarizing quotes, recommending the Lowest Priced Technically Acceptable option, documenting exceptions, and supporting Government approval.
• Create or oversee Material Order Request packages for approved requirements in accordance with TSA procedures.
• Track MOR status, approvals, submission dates, MOR numbers, amounts, receipt dates, and related action items.
• Conduct or oversee purchase audits within five business days after notification that a purchase has been completed.
• Verify that purchased items match approved MOR requirements, including licenses, devices, serial numbers, part numbers, support levels, end dates, license keys, product downloads, and Government POC information.
• Escalate audit errors, missing items, support coverage risks, vendor issues, or renewal delays to the COR, Technical Manager, Government POCs, and O&M contractor.
• Provide written notification of upcoming hardware/software maintenance, warranty, subscription, End-of-Life, or End-of-Support dates.
• Prepare monthly status reports, renewal reports, expiration reports, quarterly cost analysis reports, and ad hoc reports requested by the Government.
• Identify process improvement opportunities to reduce administrative burden, improve accuracy, minimize risk, and strengthen renewal cycle performance.
• Develop and maintain the Transition Plan, including transition-in and transition-out activities, knowledge transfer, documentation handoff, POC lists, issue logs, and open action tracking.
• Remain available during normal Government business hours and during no-notice emergencies to support planning, direction, and control of management and operational functions.