Protect our Land, Ascend with Us!

Ascension is seeking a detail-oriented Quality / Deliverables Coordinator to support a potential U.S. Marine Corps iNFADS professional services engagement. This role will help ensure that contract deliverables, monthly reports, meeting minutes, training attachments, and submission packages are accurate, complete, properly formatted, and ready for government review.

This position is important because the PWS allows deliverables to be rejected for spelling, grammar, formatting, content, completeness, accuracy, or contract nonconformance. The PWS also requires the Monthly Status Report to include work accomplished by task, accepted/rejected deliverables, planned work, reports, meetings, problem areas, recommended solutions, travel, and ODC status.

Summary of the Contractor Role

The Quality / Deliverables Coordinator will support the Project Manager and technical team by maintaining a disciplined deliverable review and submission process. The ideal candidate is organized, responsive, and comfortable working with technical staff to convert inputs into polished government-facing work products. This person should be able to track due dates, review documents for clarity and consistency, capture meeting actions, prepare monthly reporting inputs, and maintain a clean document repository.

This role supports the overall iNFADS effort by helping the team maintain quality, reduce rework, and ensure that reports, briefings, training materials, meeting minutes, and other deliverables are submitted in the format required by the Government. The PWS specifically identifies deliverables such as reports, papers, PowerPoint briefings, slides, computations with backup information, training materials, manuals, databases, website-related items, graphics, visual aids, and meeting minutes.

Expected Day-to-Day / Recurring Activities

• Review draft and final deliverables for grammar, spelling, formatting, consistency, completeness, and compliance with PWS requirements.

• Format reports, briefings, meeting minutes, training materials, and attachments using Microsoft Office 365.

• Maintain the deliverable tracker, including due dates, review status, acceptance/rejection status, correction deadlines, and resubmission notes.

• Assemble monthly progress report inputs, including work accomplished by task, planned work, deliverables accepted or rejected, meetings, briefings, problem areas, recommendations, travel, and ODC inputs.

• Capture meeting minutes, action items, decisions, and follow-up assignments from kickoff meetings, status meetings, working groups, and technical coordination meetings.

• Package deliverables for submission to the COR in the required format, including MS Word, Excel, PowerPoint, PDF, email attachments, and supporting documentation.

• Coordinate with the Project Manager, data analysts, technical specialists, trainers, and SMEs to collect source materials and resolve missing information.

• Track government comments and verify that corrections, revisions, deletions, and additions are incorporated into final deliverables.

• Maintain version control, naming conventions, document folders, templates, review checklists, and quality control records.

• Support training deliverable packaging by attaching training trip reports, training evaluations, course materials, manuals, and related documentation when required.