Ascension LLC is seeking a highly experienced Project Manager / Federal Correspondence & Records Management SME to support the USDA Forest Service Office of Regulatory and Management Services in strengthening correspondence management, records management, content management, Section 508 compliance, and administrative workflow improvement operations.

This role is ideal for a senior federal professional who understands how priority correspondence moves through complex Government environments and who can bring structure, urgency, accountability, and sound judgment to a mission-facing support effort. The selected candidate will serve as the primary project leader and Government-facing point of coordination, helping ORMS improve how it tracks, documents, processes, reviews, and transitions correspondence and content across multiple legacy and modern systems, including ICCT, ECMM, and CoRe.

The ideal candidate will bring a blend of project management discipline, Federal records and controlled correspondence expertise, executive-level communication skills, Section 508 awareness, FOIA/FACA familiarity, and the ability to create clear, compliant, decision-ready documentation for senior Government stakeholders.

Summary of the Contractor Role

The Project Manager / Federal Correspondence & Records Management SME will lead day-to-day contract execution and provide senior advisory support across project management, correspondence workflow improvement, content management alignment, program support, and transition activities. The role will establish and maintain a project management plan, work breakdown structure, schedule, milestone tracker, risk register, quality controls, status reporting cadence, and executive briefing rhythm.

The candidate must be comfortable working in a virtual environment, managing competing priorities, coordinating with Government stakeholders, preparing concise and accurate documentation, and anticipating risks before they affect performance. The role requires strong professional judgment, attention to detail, and the ability to operate independently while maintaining transparency with Ascension leadership and Government points of contact.

This position supports a Federal customer whose mission includes controlled correspondence, correspondence policy, data quality, directives and regulation, forms and reports, FOIA/Privacy Act, FACA, information collections, and records management. The role must therefore be filled by someone who can connect process improvement, compliance, documentation, and customer service into a practical operating model for the client. The PWS specifically requires project management support, workflow documentation, records and controlled correspondence requirements documentation, SOP and governance support, risk monitoring, transition planning, and program support.

Anticipated Day-to-Day Activities

• Lead overall project execution and serve as the primary day-to-day interface among Ascension, Government stakeholders, and contract leadership.
• Develop, maintain, and update the Project Management Plan, including the work breakdown structure, project schedule, milestones, resource plan, quality management approach, and risk management approach.
• Track project milestones, task status, deadlines, decisions, risks, issues, dependencies, and action items across all assigned ORMS strategic initiatives.
• Prepare monthly progress reports, annual summary reports, special status reports, briefing materials, meeting summaries, action item logs, and decision records.
• Facilitate executive and working-level meetings, including agenda development, meeting coordination, minutes, decisions, and follow-up tracking.
• Support correspondence management processing improvements across Federal correspondence workflows and tracking systems.
• Advise on Federal Records Management, controlled correspondence, FOIA/FACA processing considerations, Section 508 requirements, and Federal technical writing expectations.
• Document business process workflows for controlled correspondence, FOIA, FACA, and records management capabilities.
• Identify correspondence and records management requirements necessary to support implementation, workflow improvement, and process standardization.
• Analyze current workflows, identify process gaps, and recommend practical improvements that increase timeliness, accuracy, transparency, and operational consistency.
• Coordinate content management alignment activities, including mapping internal strategic documents, frameworks, tools, and websites to ORMS program activities.
• Assist Government program staff with business case materials, analysis of alternatives, draft recommendations, and supporting documentation.
• Support strategic planning, SOP development, governance documentation, operational processing improvements, and communications-related process improvements.
• Monitor project risks and develop mitigation approaches to reduce performance, schedule, quality, and continuity risks.
• Prepare internal briefing materials, executive-ready analyses, flowcharts, process maps, and decision-support products.
• Maintain clear backup documentation for all deliverables, assumptions, source materials, and recommendations.
• Support transition planning and transition-out activities, including handoff of work products, standard-format data, process documentation, and project artifacts.
• Ensure work products are accurate, professionally written, Section 508-aware, and suitable for Federal executive review.
• Maintain continuity of operations in a remote work environment and comply with approved telework location, workforce integrity, and Government equipment requirements if applicable.