Protect our Land, Ascend with Us!

Ascension LLC is seeking a Project Coordinator / Operations Support professional to provide day-to-day operational, analytical, and coordination support to the Defense Health Agency’s Office of Small Business Programs (OSBP). This role is critical to ensuring the smooth execution of OSBP program activities, reporting requirements, stakeholder coordination, and internal operations that support DHA’s mission to maximize small business participation across acquisitions.

The ideal candidate is someone who thrives in a structured but fast-moving federal environment, brings strong organizational and communication skills, and understands how to support program execution through disciplined coordination, tracking, and documentation. This role is well-suited for professionals with experience supporting federal program offices, acquisition or small business programs, or management support functions who want to grow their impact while working closely with senior stakeholders.

This position directly supports the Government’s need for reliable program execution, accurate reporting, and responsive operational support across OSBP initiatives.

Summary of the Contractor Role

The Project Coordinator / Operations Support role provides essential operational backbone support to the DHA OSBP. The position supports daily program execution activities, tracks deliverables and staffing status, coordinates communications and meetings, and assists with reporting, outreach preparation, and documentation required under the Performance Work Statement.

The ideal candidate is detail-oriented, highly organized, and capable of managing multiple priorities with minimal supervision. They are proactive, comfortable working in an ambiguous environment, and skilled at anticipating needs before issues arise. This role supports the Government by ensuring information flows efficiently, reports are accurate and timely, and program activities remain aligned with performance requirements.

The position relies heavily on Microsoft 365 tools (Outlook, Excel, Word, PowerPoint, Teams, SharePoint) and requires comfort working with trackers, schedules, and structured reporting processes.

Position Day-to-Day Activities

The Project Coordinator / Operations Support will:

Collaborate closely with the Program Manager, analysts, and Government stakeholders

Coordinate and track daily program execution activities in support of OSBP initiatives

Monitor shared mailboxes and incoming communications and compile summaries of salient information

Maintain staffing plans, labor trackers, and status reports in accordance with contract requirements

Prepare and update program trackers, schedules, and action item logs

Support development of weekly, monthly, and semi-annual reports and deliverables

Assist with preparation of briefing materials, presentations, and executive summaries

Coordinate meetings, outreach events, and stakeholder engagements, including logistics and documentation

Draft meeting agendas, capture meeting notes, and track follow-up actions

Support transition-in and transition-out documentation and coordination activities

Ensure compliance with quality control, reporting, and documentation standards