Protect our Land, Ascend with Us!

Ascension LLC is seeking a highly organized, detail-oriented Project Coordinator / Administrative Specialist to support federal program and strategic planning engagements requiring precision in coordination, documentation control, scheduling, and stakeholder support.

This role is essential to ensuring smooth execution of mission-driven projects by maintaining structure across meetings, deliverables, communications, and reporting workflows. The ideal candidate thrives in fast-paced consulting environments, anticipates administrative and coordination needs before they arise, and supports project leadership by ensuring operational consistency, document integrity, and timely delivery of all artifacts.

This position is best suited for professionals with experience supporting government or consulting project teams where coordination, communication, and documentation accuracy directly impact project success.

Summary of Contractor Role

The Project Coordinator / Administrative Specialist provides critical project-level coordination and administrative support across federal consulting engagements. This role ensures that project activities remain organized, documented, and aligned with contractual deliverables and client expectations.

The individual will support project managers, analysts, and senior consultants by managing scheduling, tracking action items, maintaining document repositories, formatting deliverables, and coordinating stakeholder communications. The role also supports meeting facilitation logistics, minutes preparation, and submission-quality assurance for client deliverables.

This position requires strong attention to detail, excellent organizational skills, and the ability to operate in an environment with shifting priorities and multiple concurrent workstreams.

Key tools typically used include Microsoft Office 365 (Word, Excel, PowerPoint, Outlook), SharePoint, Teams, and document management systems used for federal reporting and collaboration.

Day-to-Day Activities

• Coordinates and maintains project calendars, meetings, and stakeholder schedules across multiple workstreams
• Tracks action items, deliverables, milestones, and follow-ups to ensure timely completion
• Prepares, formats, and finalizes meeting agendas, minutes, and briefing materials
• Maintains project documentation libraries, ensuring version control and accessibility on SharePoint or equivalent platforms
• Supports development and submission of reports, presentations, and client deliverables
• Formats, edits, and proofreads technical and non-technical documents for quality and compliance
• Monitors deliverable deadlines and proactively alerts project leadership of risks or delays
• Organizes and supports virtual and in-person meetings, including logistics, invites, and materials distribution
• Assists with stakeholder communications, including email distributions, meeting summaries, and status updates
• Maintains trackers, logs, and administrative dashboards for project monitoring and reporting
• Supports quality assurance reviews of deliverables prior to client submission
• Assists with records management and compliance documentation requirements