Ascension LLC is seeking a highly organized, proactive, and detail-oriented Program Support Specialist to serve as a Project Coordinator / Program Support Specialist supporting federal program operations, stakeholder coordination, and administrative execution.

This role is critical to ensuring smooth day-to-day program operations, including scheduling, meeting coordination, reporting support, and executive-level administrative assistance. The ideal candidate thrives in a fast-paced federal environment, anticipates needs before they arise, and plays a key role in keeping program teams aligned, informed, and operating efficiently.

This position directly supports mission-critical program delivery by enabling leadership and technical teams to focus on strategic priorities while maintaining operational excellence across all administrative and coordination functions.

Position Summary

The Program Support Specialist provides comprehensive administrative, coordination, and operational support to federal program teams. This includes managing schedules, coordinating meetings, preparing reports and presentations, and ensuring seamless communication across stakeholders.

The ideal candidate is:

• A highly organized planner with exceptional attention to detail
• A self-starter who can operate independently with minimal supervision
• Skilled in multi-tasking and prioritization across competing deadlines
• Comfortable working in ambiguous environments with evolving requirements
• Adept at anticipating issues and proactively resolving them

This role supports key functions such as:

• Administrative coordination and scheduling
• Meeting facilitation and logistics
• Reporting and presentation development
• Stakeholder communication support

The candidate will leverage tools such as Microsoft 365 (Outlook, Teams, Excel, PowerPoint, SharePoint) and structured processes to ensure efficient program execution.

Day-to-Day Responsibilities

• Coordinate and manage program schedules, calendars, and key milestones
• Schedule and organize meetings, workshops, and stakeholder sessions
• Prepare and distribute meeting agendas, minutes, and action item trackers
• Track and follow up on action items, deliverables, and deadlines
• Develop and format reports, briefings, and PowerPoint presentations
• Provide administrative and logistical support to program leadership
• Maintain and organize program documentation and records (SharePoint or similar platforms)
• Support data collection and reporting activities
• Coordinate communication across internal teams and external stakeholders
• Assist in preparing materials for executive briefings and status updates
• Monitor program activities and escalate risks or issues as needed
• Support event coordination (virtual or in-person) including logistics and materials
• Ensure compliance with organizational processes and documentation standards