Protect our Land, Ascend with Us!

Ascension LLC is seeking a detail-oriented and mission-driven Outreach, Events, and Communications Coordinator to support the DOJ/OJP Office for Victims of Crime’s Tribal Victim Services Program Management Support Center. This role will help promote webinars, trainings, tools, resources, and compliance assistance products for Tribal grant recipients and Tribal-serving organizations. The ideal candidate will bring strong written communication, event coordination, stakeholder engagement, and plain-language messaging skills, with the ability to support culturally respectful outreach to American Indian and Alaska Native communities.

This position is important because the TVSPM Support Center is intended to strengthen the organizational, administrative, financial, and programmatic capacity of Tribes and Tribe-serving entities that provide direct services to crime victims. The SOW specifically requires outreach plans to promote webinars, trainings, tools, fact sheets, and other resources, as well as logistics and event support for listening sessions, roundtables, site visits, consultations, webinars, and other events .

Summary of the Contractor Role

The Outreach, Events, and Communications Coordinator will support the planning, coordination, promotion, execution, and follow-up of virtual, hybrid, and in-person activities that help Tribal grant recipients access compliance assistance, capacity-building resources, and learning opportunities. The role requires a highly organized communicator who can manage registration support, email communications, outreach calendars, participant tracking, event logistics, meeting materials, plain-language messaging, and post-event documentation.

The successful candidate should be comfortable working in a fast-moving environment where priorities may shift based on DOJ/OVC needs, Tribal recipient requests, and emerging victim services priorities. This position requires a professional who can anticipate logistical issues, coordinate with program managers and subject matter experts, maintain accurate records, and support communications that are timely, respectful, accessible, and clear. The candidate should understand how to communicate with diverse audiences, including Tribal stakeholders, federal program staff, training participants, facilitators, and partner organizations.

This is not intended to be the lead Tribal victim services subject matter expert role. Rather, it is a mission support and communications role that must operate with cultural humility, attention to detail, and an understanding that communications and events must be tailored for Tribal audiences, including rural communities with varying levels of internet connectivity.

Expected Day-to-Day Activities

The Outreach, Events, and Communications Coordinator will be expected to:

• Develop outreach calendars, communication schedules, and event promotion plans for webinars, trainings, listening sessions, roundtables, and other learning activities.
• Draft plain-language email announcements, registration notices, reminder messages, follow-up communications, and resource promotion content.
• Coordinate webinar and training registration support, including participant lists, confirmation emails, attendance tracking, and post-event communications.
• Promote compliance assistance tools, fact sheets, training materials, webinars, and other resources to Tribal grant recipients and approved stakeholder audiences.
• Support logistics for virtual, hybrid, and in-person meetings, including scheduling, platform setup, meeting invitations, agendas, speaker coordination, and participant materials.
• Prepare event materials such as agendas, briefing slides, facilitator notes, talking points, sign-in sheets, evaluation forms, and post-event summaries.
• Track participation, attendance, registration trends, participant questions, technical issues, and event outcomes.
• Assist with listening sessions, consultations, roundtables, webinars, and site visit logistics, including note-taking, action item tracking, and follow-up documentation.
• Coordinate with subject matter experts, training staff, program managers, and technical team members to ensure event materials are accurate, accessible, and ready for use.
• Apply plain-language principles to improve clarity, usability, and accessibility of communications for Tribal grant recipients and other stakeholders.
• Support the development of special project materials, which may include videos, infographics, success stories, awareness products, or communication summaries.
• Maintain organized records of outreach activities, communication products, event files, registration data, evaluations, and lessons learned.
• Contribute to annual reporting by compiling outreach metrics, event participation data, qualitative feedback, communication activities, and success highlights.
• Use collaboration and productivity tools such as Microsoft 365, Teams, SharePoint, Excel, PowerPoint, Outlook, Adobe Acrobat, Zoom, Webex, or similar virtual meeting platforms.
• Coordinate accessibility and Section 508 review support for communication materials, as applicable.