IT Asset Management Analyst, Hardware/Software License Management 2026P-0364

12+ Months, Full-Time

Annapolis Junction, MD

Posted 4 weeks ago

Protect our Land, Ascend with Us!

Ascension LLC is seeking a detail-oriented and mission-focused IT Asset Management Analyst to support the Transportation Security Administration’s hardware and software license management program. This role supports the planning, tracking, reporting, and renewal of hardware maintenance agreements, software subscriptions, and license assets across mission-critical TSA systems.

The ideal candidate is organized, analytical, comfortable working with complex spreadsheets and reporting tools, and able to support Government decision-making through accurate inventory data, renewal tracking, dashboard maintenance, and timely reporting. This position is important because TSA’s objective is to prevent lapses in hardware/software maintenance and license coverage for systems that support critical transportation security operations. The PWS identifies the key outcome as no lapse in required HW/SW maintenance or license coverage due to contractor performance.

Summary of the Contractor Role

The IT Asset Management Analyst will support the Senior Analyst Lead and Government stakeholders by maintaining the Hardware/Software Inventory Dashboard, updating related reporting tools, compiling inventory data, tracking renewal activities, preparing recurring reports, and supporting the Material Order Request lifecycle. The position requires strong attention to detail, comfort working in structured Government processes, and the ability to reconcile data across asset records, vendor information, purchase history, expiration dates, support levels, quantities, and renewal costs.

The PWS specifically requires two Junior Analysts to maintain the Hardware/Software Inventory Dashboard and reporting tools, possess a four-year degree in engineering and/or science, have three years of relevant experience supporting program/project management activities in large and complex systems, and generate monthly reports as assigned by the Lead.

The successful candidate should be able to work with tools and processes such as Microsoft Excel, Microsoft SharePoint or iShare, Microsoft Teams, Power BI or Tableau, ServiceNow or similar asset/configuration management platforms, vendor support portals, renewal trackers, dashboard reporting tools, risk and issue logs, and structured acquisition support documentation.

Position’s Day-to-Day Activities

Maintain the Hardware/Software Inventory Dashboard and related reporting tools to support accurate visibility into TSA hardware maintenance, software subscriptions, warranty status, license coverage, and renewal actions.
Update hardware and software inventory records with product names, vendor information, purchase dates, periods of performance, asset tags, part numbers, serial numbers, quantities, renewal costs, support levels, and purchase order information.
Track upcoming hardware/software maintenance, warranty, subscription, and license expirations to support the required 120-day advance notification process.
Compile monthly renewal data, including product name, vendor and point of contact, period of performance, location, part number, model number, serial number, quantity, and renewal cost.
Prepare Monthly Status Reports, Monthly Renewal Reports, Monthly Expiration Reports, and Quarterly Cost Analysis Report inputs, including renewal status, expiring items, monthly spend, inventory status, planned next actions, and price variance information.
Support the Senior Analyst Lead with gathering, organizing, and validating prior-year renewal documentation and updated hardware/software requirements.
Reconcile vendor quotes, prior-year renewal costs, support periods, quantities, and asset information to help identify data gaps, inconsistencies, and potential renewal risks.
Assist with MOR tracking by maintaining status information such as request dates, approval dates, MOR numbers, amounts, and receipt dates.
Document dashboard updates, assumptions, dependencies, risks, data issues, and follow-up actions for review by the Lead, COR, Technical Manager, and Government points of contact.
Coordinate with Government personnel, the O&M contractor, and vendor points of contact to obtain and verify required inventory, support, license, and renewal data.
Review asset and renewal data for completeness, accuracy, and consistency before submission to the Lead for Government review.
Support purchase audit activities by helping verify that completed purchases match approved MOR requirements, including serial numbers, part numbers, end dates, support levels, Government POCs, license keys, and product downloads.
Identify process improvement opportunities that reduce administrative burden, improve accuracy, reduce cycle time, and minimize renewal risk.
Safeguard procurement-sensitive and business-sensitive information in accordance with DHS requirements and signed nondisclosure obligations.

How to Apply

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Job Features

Job Category	IT
MINIMUM QUALIFICATIONS	Bachelor’s degree in engineering, science, information systems, computer science, business analytics, data management, or a closely related field. \| Strong written communication skills with the ability to prepare clear, accurate, and well-organized reports. \| Strong attention to detail and ability to identify inconsistencies in product descriptions, quantities, serial numbers, part numbers, expiration dates, and renewal costs. \| Ability to work effectively with Government personnel, contractors, vendors, and internal team members.
REQUIRED SKILLS	Minimum of three years of relevant experience supporting program management, project management, IT asset management, software license management, acquisition support, inventory management, or reporting activities in large and complex systems environments.
TECHNICAL SKILLS	Experience maintaining dashboards, trackers, inventory reports, or program management reporting tools. \| Proficiency with Microsoft Excel, including sorting/filtering, formulas, pivot tables, data validation, and structured workbooks.
DESIRED QUALIFICATIONS	Experience supporting TSA, DHS, or another federal IT organization. \| Experience with IT Asset Management, Software Asset Management, Configuration Management, or Technology Business Management processes. \| Familiarity with software licensing, hardware maintenance renewals, warranties, subscriptions, EOL/EOS tracking, vendor support portals, and renewal documentation. \| Experience with SharePoint, Microsoft Lists, Power BI, Tableau, ServiceNow, Jira, Smartsheet, Microsoft Planner, or similar reporting and collaboration tools. \| Experience supporting acquisition documentation, market research, cost estimates, vendor comparison reports, or Material Order Request packages. \| Familiarity with Government procurement processes, ITAR package support, GSA Best-in-Class contract vehicles, DHS strategic sourcing vehicles, and LPTA documentation. \| Experience preparing monthly status reports, spend reports, expiration reports, cost analysis reports, or inventory management reports. \| Strong organizational skills and the ability to work in an environment where accuracy, traceability, and timeliness directly impact mission continuity. \| Relevant certifications are a plus, such as ITIL Foundation, IAITAM CSAM, IAITAM CHAMP, CompTIA Project+, CAPM, PMP, or Microsoft Power BI certification.
SUITABILITY/SECURITY REQUIREMENT	Must be able to obtain and maintain TSA Personnel Security clearance to access the Government facility. \| Public Trust background investigation is the maximum clearance level required under the PWS. \| Must be willing to sign and comply with DHS nondisclosure requirements for procurement-sensitive and business-sensitive information. \| Must comply with all Government rules for use, handling, storage, and return of Government-furnished equipment, information, data, and documents.