Grants Management Specialist 2026P-0756
Ascension, LLC is seeking an experienced Grants Management Specialist to provide grant application development, funding research, award administration, compliance monitoring, financial and performance reporting, and grant closeout support for public-sector programs and initiatives.
The ideal candidate has demonstrated expertise managing the full grants lifecycle, preferably involving federal and state grant-funded programs in public health, health and human services, or related government environments.
The successful candidate will support the identification of funding opportunities, preparation of competitive grant applications, management of reporting deadlines, monitoring of awarded funds, and coordination of required closeout activities.
We are seeking a self-directed professional capable of independently managing competing grant deadlines, interpreting funding requirements, identifying compliance risks, and producing accurate and timely submissions.
Position Summary
The Grants Management Specialist provides specialized technical and administrative support throughout the grant lifecycle, from funding opportunity identification and application development through award monitoring, reporting, and closeout.
Working with program managers, financial personnel, and other stakeholders, the specialist helps ensure grant-funded initiatives maintain accurate documentation, meet funding agency requirements, and achieve established program objectives.
This position requires strong analytical skills, attention to detail, sound judgment, and the ability to translate complex grant requirements into practical workplans, reporting schedules, and compliance procedures.
The specialist is expected to work with minimal supervision, proactively identify upcoming deadlines and potential deficiencies, and recommend corrective actions before they affect grant performance.
The anticipated level of effort is approximately 40 hours per month, with flexibility required during grant application deadlines, reporting periods, audits, and closeout activities.
Key Responsibilities and Anticipated Activities
Grant Research and Funding Identification
- Research federal, state, and other applicable grant funding opportunities aligned with program priorities.
- Evaluate funding announcements, eligibility criteria, submission requirements, and application deadlines.
- Develop funding opportunity summaries and recommendations for program leadership.
- Maintain an organized funding opportunity pipeline and application calendar.
Grant Application Development
- Coordinate preparation of grant applications, narratives, workplans, budgets, and supporting documentation.
- Review funding notices and translate requirements into actionable application checklists.
- Collaborate with program and financial personnel to collect necessary information.
- Validate application completeness, consistency, and compliance before submission.
- Track application submissions, award decisions, and follow-up requirements.
Grant Award Management and Monitoring
- Maintain grant award records, performance periods, funding restrictions, and reporting obligations.
- Monitor award conditions, deliverable milestones, and implementation schedules.
- Track grant expenditures in coordination with responsible financial personnel.
- Review grant activity for alignment with award terms, approved budgets, and applicable requirements.
- Identify compliance concerns and recommend corrective actions.
Reporting and Compliance
- Prepare and coordinate periodic financial, programmatic, and performance reports.
- Maintain reporting calendars, compliance trackers, and supporting documentation.
- Review reports for accuracy, completeness, and alignment with funder requirements.
- Coordinate responses to grantor inquiries, monitoring requests, and audit-related documentation requests.
- Support compliance with applicable grant requirements, including 2 CFR Part 200 when relevant to the award.
Grant Closeout and Documentation
- Coordinate grant closeout checklists, final reports, and supporting financial documentation.
- Verify completion of deliverables and outstanding administrative requirements.
- Organize and maintain grant records in accordance with applicable retention policies.
- Document lessons learned and recommend improvements to grant management processes.
- Support the development of standardized grant administration procedures, templates, and tracking tools.
How to Apply
CLICK HERE TO APPLY & SUBMIT YOUR RESUMEJob Features
| Job Category | Administrative Support |
| MINIMUM QUALIFICATIONS | Bachelor's degree in Business Administration, Public Administration, Finance, Accounting, Public Health, Nonprofit Management, or a closely related field. |
| REQUIRED SKILLS | Minimum of 5 years of progressively responsible experience in grants administration, grants management, or grant-funded program support. Demonstrated experience developing grant applications and managing reporting requirements. Experience supporting federal, state, local government, or comparable institutional grant-funded programs. Experience maintaining award files, compliance trackers, reporting schedules, and grant documentation. Experience coordinating with program managers, financial personnel, and external stakeholders. |
| TECHNICAL SKILLS | Working knowledge of federal grants management principles, including applicable Uniform Guidance requirements under 2 CFR Part 200. Proficiency with Microsoft Excel, Word, Outlook, Teams, and SharePoint or equivalent collaboration platforms. Ability to prepare grant narratives, technical reports, budget support documents, and compliance records. Ability to interpret grant agreements, funding announcements, and administrative requirements. Strong written communication, research, analytical, and document management skills. Ability to independently manage deadlines and maintain accurate records. |
| DESIRED/PREFFERED QUALIFICATIONS | Master's degree in Public Administration, Public Health, Business Administration, Finance, or a related discipline. Seven or more years of grants management experience. Experience supporting public health agencies, state health departments, or health and human services programs. Experience administering federal assistance awards, including HHS, CDC, HRSA, or other federal agency grants. Familiarity with Grants.gov, HHS Payment Management System (PMS), eRA Commons, or comparable grant management platforms. Experience supporting subrecipient monitoring, financial reconciliation, grant audits, and award closeout. Experience developing grants management dashboards, automated reporting trackers, or standardized monitoring tools. Certified Grants Management Specialist (CGMS), Grant Professional Certified (GPC), or another relevant professional credential. Membership in professional organizations such as the National Grants Management Association (NGMA) or Grant Professionals Association (GPA). |
| SUITABILITY/SECURITY REQUIREMENTS | Must successfully complete any background screening required by Ascension and the client. Must comply with applicable state and federal information security, confidentiality, and data protection requirements. Must safeguard sensitive financial, programmatic, and personally identifiable information when authorized to access such data. Must comply with applicable client policies for secure information storage, transmission, and records management. Must be eligible to access any designated government systems necessary to perform assigned responsibilities. |