Ascension is seeking an Energy Code Permit Data Analyst to support Montgomery County’s Department of Permitting Services in improving how energy code information is collected, organized, validated, and prepared for reporting. This role is designed for a detail-oriented analyst who can review permit submissions, PDFs, construction drawings, energy model reports, mechanical drawings, residential and commercial building documentation, and related files to identify and extract energy code data.

This position is important because Montgomery County is working to improve its energy code-related data collection and reporting as part of broader climate, permitting, and DOE grant objectives. DPS currently receives energy code information within broader building permit documentation and may not have a dedicated way to isolate energy code data without reviewing multiple files. The analyst will help convert scattered, document-based permit information into structured data that can be used for analysis, reporting, quality review, and future system improvements.

The ideal candidate understands that this role is not simply “data entry.” It requires careful reading, document review, structured data capture, issue flagging, and disciplined quality control. The candidate should be comfortable working with technical building documentation, identifying relevant fields, following a data dictionary, and escalating unclear or inconsistent information.

Summary of the Contractor Role

The Energy Code Permit Data Analyst will support the collection, organization, and quality review of energy code-related information from permit submission packages. The role will focus on reviewing PDFs, plan sets, construction drawings, mechanical drawings, energy model reports, inspection or enforcement-related documents, and other residential or commercial permit materials to locate required energy code data elements.

The analyst will manually extract data when automated sources are not available, enter or structure that data in Excel, Access, Power BI, or another agreed DPS format, and document data quality issues such as missing values, inconsistent terminology, unreadable documents, conflicting information, or unclear compliance path references. This role may also support preparation of aggregated datasets used by senior analysts, energy code SMEs, reporting leads, or IT team members.

Ascension is seeking someone who is organized, accurate, patient with document-heavy work, and able to follow defined processes without losing sight of the larger program purpose. The candidate should be self-driven, comfortable working with limited day-to-day supervision, and able to communicate when source documents are incomplete, ambiguous, or inconsistent. Strong candidates will bring a combination of data discipline, permit documentation familiarity, and practical comfort with energy efficiency or building code terminology.

Position’s Expected Activities

• Review permit submission packages, PDFs, construction drawings, mechanical drawings, energy model reports, forms, and supporting documentation to locate energy code-related data.
• Extract required data elements from commercial new construction, commercial alteration, multifamily, and residential permit files.
• Enter, organize, and maintain extracted data in Excel, Access, Power BI, SharePoint lists, or another DPS-approved format.
• Apply the DPS data dictionary and project-specific data collection rules to support consistency across records.
• Flag missing, incomplete, inconsistent, duplicative, or unclear data for review by the Energy Code Data & Reporting Lead or Building Energy Code SME.
• Compare source documents against required data fields to identify gaps in permit documentation or recurring data quality issues.
• Maintain accurate notes on assumptions, document locations, unresolved questions, and data quality concerns.
• Support data validation activities, including spot checks, completeness checks, duplicate review, and reconciliation of manually entered information.
• Prepare intermediate-stage files and supporting documentation needed to re-run or verify data transformations when required.
• Coordinate with project team members to clarify data definitions, reporting fields, file naming conventions, and quality review procedures.
• Assist with preparing datasets that support analysis of compliance paths, energy credits, renewables, electrification, rejection reasons, and other energy code reporting topics.
• Protect County data and follow applicable information security, document handling, and confidentiality procedures.
• Participate in project meetings, data review sessions, and task order check-ins as requested.