Coordination / Administrative Support Specialist 2026P-0116
The Coordination / Administrative Support Specialist provides essential operational, scheduling, and documentation support to enable efficient execution of fraud analytics programs and cross-functional coordination activities. This role supports government-led initiatives by ensuring seamless communication, structured documentation, and organized tracking of activities across multiple stakeholders, including analysts, program leadership, and external partners.
The ideal candidate is highly organized, detail-oriented, and proactive, with a demonstrated ability to manage competing priorities in a fast-paced, data-driven environment. This individual is expected to anticipate administrative needs, maintain accurate records, and facilitate coordination across functional teams supporting fraud detection, analytics operations, and program oversight.
This role directly supports PWS Tasks 4.9 (JSF Coordination) and 4.11 (Coordination Support) by enabling collaboration, maintaining operational visibility, and ensuring that meetings, deliverables, and communications are executed efficiently.
Key Responsibilities / Day-to-Day Activities
- Coordinate and schedule meetings, briefings, and working sessions across government and contractor teams
- Prepare, format, and distribute meeting agendas, read-aheads, and supporting documentation
- Document meeting minutes, action items, and decisions, ensuring accurate tracking and follow-up
- Maintain centralized tracking tools for action items, deliverables, and stakeholder communications
- Support development, organization, and maintenance of program documentation, reports, and correspondence
- Facilitate communication between analytical teams, program leadership, and external stakeholders
- Track task progress and assist in ensuring timely completion of deliverables
- Organize and manage shared repositories (e.g., SharePoint, Teams) for document control and versioning
- Assist in preparing program status reports, dashboards, and briefing materials
- Support onboarding coordination and administrative needs for team members
- Ensure compliance with documentation standards, records management policies, and internal procedures
- Provide logistical support for program activities, including workshops, reviews, and coordination events
How to Apply
CLICK HERE TO APPLY & SUBMIT YOUR RESUMEJob Features
| Job Category | Administrative Support |
| MINIMUM QUALIFICATIONS | Bachelor’s degree in Business Administration, Communications, Public Administration, or related field | 2–4 years of experience in administrative support, program coordination, or operations support |
| REQUIRED SKILLS | Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) |
| TECHNICAL SKILLS | Demonstrated experience supporting federal programs or government environments preferred| Strong organizational and time management skills with attention to detail | Ability to manage multiple priorities and meet deadlines in a dynamic environment | Strong written and verbal communication skills |
| DESIRED QUALIFICATIONS | Experience supporting data analytics, fraud detection, or financial oversight programs Familiarity with task tracking tools (e.g., Jira, Smartsheet, Trello, or similar) Experience preparing executive-level briefings and reports Knowledge of federal records management and documentation standards Ability to work independently with minimal supervision while maintaining high accuracy Strong interpersonal skills and ability to coordinate across diverse stakeholder groups |
| SUITABILITY REQUIREMENTS | Ability to obtain and maintain a Public Trust Clearance | U.S. Citizenship required |