Ascension LLC is seeking a detail-oriented and execution-focused Contract Administrator / Closeout Specialist to support post-award acquisition activities for the U.S. Air Force’s 18th Contracting Squadron. This role is critical to ensuring that contracts are administered efficiently, remain compliant with Federal Acquisition Regulation (FAR) requirements, and are properly closed out in accordance with Air Force policies and procedures.

The ideal candidate is a mid-level acquisition professional with strong experience in contract administration, invoice review, and contract closeout who thrives in structured yet fast-paced environments. This individual will play a key role in maintaining contract integrity, supporting timely payments, and ensuring audit-ready documentation across the acquisition lifecycle.

This position directly supports mission readiness by ensuring contracts are properly executed, monitored, and closed, enabling the Government to efficiently procure goods and services necessary to support operations.

Ascension brings proven experience supporting acquisition lifecycle management, contract administration analytics, and process automation for federal clients such as DHS and DOE, delivering measurable improvements in invoice processing timelines and compliance tracking.

Summary of the Contractor Role

The Contract Administrator / Closeout Specialist will support post-award acquisition functions, including contract administration, modification processing, invoice validation, and contract closeout activities. This role ensures that all contractual actions are executed in compliance with FAR, DFARS (as applicable), and Air Force-specific guidance.

The ideal candidate will be:

• Highly organized and detail-driven with strong documentation discipline
• Self-directed and capable of working in a remote environment with minimal supervision
• Proactive in identifying issues such as invoice discrepancies, incomplete contract files, or closeout delays
• Skilled at managing multiple contracts simultaneously while maintaining accuracy and compliance

This role supports key PWS functions including:

• Contract administration and performance monitoring
• Invoice review and processing
• Contract modification tracking
• Claims/dispute documentation support
• Contract closeout documentation and reconciliation

Tools and Processes Utilized:

• FAR/DFARS and Air Force acquisition policies
• Contract writing and management systems (e.g., FPDS, contract databases)
• Microsoft Office Suite and SharePoint-based repositories
• Workflow and process tracking tools (aligned with Ascension’s automation capabilities)
• Invoice tracking and financial reconciliation processes

Day-to-Day Activities

• Administer contracts post-award to ensure compliance with terms, conditions, and performance requirements
• Review and validate contractor invoices for accuracy, completeness, and compliance with contract terms
• Track and process contract modifications, ensuring proper documentation and approvals
• Maintain complete and audit-ready contract files in accordance with FAR and agency guidance
• Monitor contract performance data and flag issues related to deliverables, timelines, or compliance
• Coordinate with Contract Specialists, CORs, and financial personnel to resolve invoice discrepancies or contract issues
• Support claims and dispute documentation by compiling contract records and supporting evidence
• Prepare contract closeout packages, including reconciliation of funds, deliverables, and documentation
• Ensure timely contract closeout in accordance with FAR Part 4.804 requirements
• Assist in process improvement initiatives to streamline contract administration and closeout activities