Ascension is seeking a detail-oriented Agreement Coordinator / Program Analyst (Administrative Specialist) to support the Defense Health Agency (DHA), Armed Services Blood Program Division (ASBPD). This role is critical to ensuring effective coordination, tracking, and administrative execution of program activities, agreements, and operational processes that directly support mission readiness and healthcare delivery for military personnel.

The ideal candidate is a highly organized, proactive professional who thrives in structured yet dynamic environments, understands federal program operations, and can maintain accountability across multiple workstreams, stakeholders, and deliverables. This individual will play a key role in supporting program efficiency, compliance, and communication across government stakeholders.

Position Summary

The Agreement Coordinator / Program Analyst provides administrative, coordination, and tracking support across program operations, agreements, reporting, and internal workflows. This role ensures that program documentation, deliverables, and communications are managed efficiently and in compliance with DHA requirements.

The ideal candidate will:

• Be detail-oriented and highly organized, capable of managing multiple priorities
• Demonstrate strong analytical and coordination skills
• Be self-driven and capable of working with minimal supervision
• Anticipate risks, track deliverables, and ensure timely execution
• Support leadership through clear reporting, documentation, and communication

This role supports key activities such as:

• Agreement and document tracking
• Administrative coordination and reporting
• Records and information management
• Stakeholder communication and meeting support
• Compliance with DHA policies (PII/PHI, records management, etc.)

Day-to-Day Responsibilities

• Coordinate and track agreements, action items, and program deliverables
• Maintain and update program trackers, logs, and administrative records
• Support development and submission of reports (e.g., monthly progress reports, program documentation)
• Prepare meeting agendas, capture notes, and track follow-up actions
• Facilitate communication between program stakeholders and leadership
• Assist with records management and document control processes
• Ensure compliance with DHA administrative, privacy, and documentation requirements
• Support onboarding documentation (e.g., NDA tracking, CAC coordination)
• Assist with data entry, validation, and quality checks for program information
• Maintain SharePoint or similar collaboration platforms for document storage and tracking
• Monitor deadlines and proactively notify leadership of risks or delays
• Support process improvement initiatives to enhance program efficiency