Protect our Land, Ascend with Us!

Ascension LLC is seeking a highly capable Administrative Assistant (Executive Support) to provide direct, high-visibility administrative and operational support to senior government leadership. This role is critical to the success of the client mission, ensuring executive leadership is able to operate efficiently, stay organized, and remain focused on strategic priorities.

The ideal candidate is a trusted professional who thrives in fast-paced, mission-driven environments and understands the importance of discretion, accuracy, and responsiveness when supporting executives. This role is well suited for individuals with prior experience supporting senior leaders in federal agencies, professional services firms, or similarly complex organizations.

Candidates should bring strong business domain awareness, exceptional organizational skills, and the ability to anticipate needs before they become issues. This position plays a key role in maintaining operational rhythm, managing competing priorities, and supporting effective decision-making across the program.

Summary of the Contractor Role

The Administrative Assistant (Executive Support) serves as a central coordination point for executive-level administrative functions. This role requires a detail-oriented, highly organized professional who can manage multiple priorities, handle sensitive information, and operate with minimal supervision.

The ideal candidate is proactive, dependable, and calm under pressure, with a demonstrated ability to support senior leaders in dynamic and occasionally ambiguous environments. Success in this role requires strong communication skills, sound judgment, and the ability to anticipate problems, construct solutions, and follow through to completion.

The candidate is expected to support executive operations by managing schedules, coordinating meetings, preparing correspondence and briefing materials, tracking action items, and ensuring leadership has the information and logistical support needed to perform effectively. The role relies heavily on standard federal office tools and collaboration platforms, including Microsoft 365 applications and document management systems.

Position Day-to-Day Activities

The Administrative Assistant (Executive Support) is expected to perform the following activities, based on program needs and contract duration:

• Manage executive calendars, scheduling meetings, coordinating logistics, and resolving conflicts proactively
• Coordinate internal and external meetings, including preparing agendas, briefing materials, and follow-up action items
• Draft, review, and format correspondence, memoranda, presentations, and reports for executive review
• Serve as a primary point of contact between executive leadership and internal or external stakeholders
• Track tasks, deadlines, and action items to ensure timely completion and follow-through
• Maintain organized electronic and physical filing systems in accordance with client policies
• Support travel coordination, including itineraries, approvals, and expense documentation
• Assist with meeting minutes, notes, and decision documentation as required
• Handle sensitive and confidential information with discretion and professionalism
• Provide general administrative and operational support to leadership and program staff as needed