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ASCENSION is seeking a SharePoint and Compliance Operations Specialist to support the NIH Purchase Card Program’s compliance review and program administration operations. This position is ideal for a detail-oriented Microsoft 365 professional who combines strong SharePoint document-management skills with disciplined records management, workflow coordination, reporting, and compliance-support capabilities.

This is not primarily a SharePoint development role. The successful candidate will use SharePoint, Outlook, Microsoft 365, shared repositories, and related tools as the operational backbone for a high-volume Federal compliance program. The Specialist will maintain organized electronic review files, track correspondence and review artifacts, manage document libraries and links, monitor workflow status, support monthly reporting, and help ensure that sensitive Purchase Card Program records are securely maintained and readily retrievable.

The position is particularly important because NIH administers a Purchase Card Program supporting approximately 950 Cardholders and 500 Card Approving Officials across 30 Institutes and Centers and processes approximately 27,000 purchase card transactions each month. The individual in this position will help ensure that the documentation supporting reviews of this activity remains organized, traceable, protected, and available to the review team and NIH leadership.

Candidates should be comfortable working independently in an environment involving multiple concurrent reviews, recurring deadlines, sensitive financial and procurement information, and frequent coordination with compliance reviewers, program leadership, Cardholders, Card Approving Officials, and Institute/Center Purchase Card Coordinators.

Position Summary

The SharePoint and Compliance Operations Specialist will provide the technology-enabled administrative and knowledge-management support necessary to execute NIH Purchase Card compliance reviews efficiently.

The Specialist will establish and maintain orderly electronic workspaces for targeted transaction reviews, comprehensive Government Purchase Card file reviews, review reports, correspondence, supporting documentation, monthly reporting, and program administration. NIH specifically requires contractors to securely store information in Government systems including SharePoint, shared drives, and Outlook and to maintain links to data and draft/final reports through the OALM-DSAPS shared SharePoint environment.

The Specialist will work closely with compliance reviewers and project leadership to ensure review artifacts move through the appropriate lifecycle from receipt, organization, review, follow-up, report development, Government approval, finalization, and retention.

This individual should therefore bring a combination of SharePoint/Microsoft 365 administration, document control, records organization, workflow tracking, quality control, and Federal compliance discipline.

ASCENSION has directly relevant organizational experience supporting Federal customers with SharePoint administration, development, migration, data management, document libraries, workflows, user access, and reporting. For DHS/FPS, ASCENSION personnel developed and administered SharePoint team sites, libraries, governance solutions, and repositories supporting national program operations.

Day-to-Day and Recurring Responsibilities

The successful candidate will:

• Maintain SharePoint sites, folders, document libraries, lists, links, and supporting structures used to manage Purchase Card compliance-review records.
• Organize documentation associated with targeted transaction reviews, comprehensive Cardholder/Card Approving Official reviews, follow-up reviews, special reviews, and program support activities.
• Manage electronic review artifacts through clearly defined draft, Government review, approved, finalized, and archived statuses.
• Monitor the NIH Purchase Card Compliance Outlook inbox for incoming documentation, responses, review correspondence, follow-up items, and other program communications.
• Track requests for supporting documentation issued to Cardholders, Card Approving Officials, and Institute/Center Purchase Card Coordinators.
• Route incoming documentation and correspondence to the appropriate reviewer or project team member.
• Maintain review-status trackers showing scheduled reviews, documentation received, outstanding information, Government review status, final-report status, due dates, and follow-up requirements.
• Create and maintain links to supporting data, draft reports, final reports, review correspondence, and related records for inclusion in required monthly reports.
• Support preparation of monthly activity reports summarizing targeted reviews, Government Purchase Card file reviews, review statistics, support-service activities, outstanding issues, dispute-related data calls, and links to supporting information.
• Validate that required electronic files and review documentation are complete before reviews or reports advance to the next stage.
• Apply standardized naming conventions, folder structures, metadata, version-control practices, and records-management procedures to review documentation.
• Control document versions to minimize duplicate files, superseded reports, conflicting review records, and unauthorized modification.
• Coordinate with compliance reviewers to identify missing documents, aging requests, overdue responses, and review artifacts requiring follow-up.
• Maintain calendars, schedules, milestones, and review-status information supporting the annual risk-based compliance review schedule.
• Support preparation and organization of materials for entrance conferences, exit briefings, Institute/Center debriefings, monthly meetings, and other Purchase Card Program activities.
• Prepare standardized templates, trackers, correspondence logs, document-control records, status summaries, and recurring operational reports.
• Assist with management of program policies, procedures, training materials, briefing materials, and related controlled documentation.
• Configure SharePoint lists, views, alerts, library settings, metadata fields, and other approved functionality that improves information retrieval and workflow visibility.
• Recommend practical improvements to document-management and review-tracking processes while remaining within NIH-approved tools, security requirements, and system configurations.
• Perform quality-control checks to confirm documents are appropriately named, stored, versioned, linked, accessible, and associated with the correct Cardholder, Card Approving Official, Institute/Center, or review.
• Protect sensitive Federal financial, procurement, personnel, and program information from unauthorized disclosure.
• Follow approved procedures for transmitting, storing, accessing, and handling Government information.
• Escalate missing records, access problems, potential information-security issues, unresolved workflow bottlenecks, and approaching review deadlines to project leadership.
• Collaborate with the Senior Manager/Director, Senior Consultants, compliance reviewers, NIH Purchase Card Program Manager, COR, and other authorized Government personnel.
• Support continuous improvement of the compliance operations environment by identifying repetitive manual activities suitable for SharePoint configuration or approved Microsoft 365 workflow improvements.