Project Support & Training Evaluation Specialist 2026P-0506

6+ Months, Part-Time

Baltimore, MD, Hybrid

Posted 4 days ago

Ascension, LLC is seeking a highly organized and detail-oriented Project Support, Evaluation & Quality Review Specialist to support the planning, delivery, evaluation, and closeout of a leadership and change management initiative for senior leaders across the Maryland Department of Health and Maryland’s local health departments.

The selected contractor supports Ascension’s senior leadership and public health subject matter experts by coordinating schedules, participant communications, workshop logistics, evaluation activities, document production, and deliverable quality reviews. This role is important because it allows senior subject matter experts to concentrate on public health leadership, workshop facilitation, change management, coaching, and technical assistance while the Specialist maintains the operational structure needed for timely, consistent, and high-quality delivery.

The engagement includes an eight-hour, in-person workshop in Baltimore for approximately 35 senior public health leaders, followed by at least six office hours and 12 total hours of coaching or individualized technical assistance. MDH will provide the workshop venue and audiovisual equipment; the contractor team remains responsible for participant materials, printing, coordination, evaluation, and supporting documentation.

Summary of the Contractor Role

The Project Support, Evaluation & Quality Review Specialist serves as the operational and quality-control resource for this limited-duration engagement. The Specialist maintains the project schedule, deliverable tracker, action log, risk and issue log, document repository, participant roster, attendance records, and workshop support materials.

The ideal candidate is a responsive, self-directed professional who can anticipate administrative and logistical needs, coordinate effectively with senior consultants and government stakeholders, and manage multiple priorities with minimal supervision. The person should be comfortable working in a small project team where assignments may shift as workshop design, participant needs, and post-workshop support requirements become more defined.

The Specialist also supports the collection and preliminary synthesis of participant feedback, including quantitative survey responses and qualitative comments. MDH requires a high-level evaluation summary that identifies recommendations and key takeaways; therefore, the Specialist must be able to organize evaluation data into a clear, accurate, and decision-useful format for senior subject matter expert review.

This position is not a separate full-time project management position and does not serve as the engagement’s senior public health, leadership development, or change management authority. It is a 60-hour support role distributed across approximately six months to provide coordination, workshop administration, evaluation support, document control, and independent quality review.

Anticipated Period and Level of Effort

Engagement type: Part-time, temporary 1099 independent contractor
Estimated level of effort: Approximately 60 total hours
Anticipated project period: Approximately August 2026 through January 2027
Work arrangement: Primarily remote, with required onsite support in Baltimore, Maryland, for the eight-hour workshop and potentially associated setup activities
Schedule: Intermittent hours based on project milestones, workshop preparation, participant communications, evaluation activities, coaching coordination, and final closeout
Travel: Local or regional travel to Baltimore may be required and should be discussed before engagement

The solicitation states “August 2026 to January 2026,” which appears to be a chronological error. For staffing purposes, this position description assumes the intended completion date is January 2027.

Essential Duties and Anticipated Activities

The contractor will:

Maintain the integrated project schedule, milestone calendar, deliverable tracker, action-item log, risk and issue log, and document repository.
Coordinate project kickoff activities, planning meetings, review sessions, office hours, coaching appointments, and internal quality reviews.
Prepare agendas, meeting invitations, participant communications, attendance rosters, sign-in materials, and follow-up correspondence.
Track participant registration, attendance, scheduling preferences, coaching requests, and completion of post-workshop activities.
Support communications with senior leaders across MDH and Maryland local health departments in a professional and responsive manner.
Organize workshop logistics, including materials, printing coordination, room setup requirements, participant packets, name tents, handouts, evaluation instruments, and facilitator supplies.
Support onsite workshop setup, participant check-in, materials distribution, attendance documentation, timekeeping, and workshop administration.
Format presentation slides, facilitator guides, participant materials, worksheets, action-planning tools, surveys, and related instructional products.
Review workshop products for completeness, consistency, usability, grammar, formatting, accessibility, and alignment with approved learning objectives.
Administer post-workshop surveys and other evaluation instruments using Microsoft Forms or comparable tools.
Compile quantitative survey results, attendance information, and qualitative participant comments.
Identify recurring themes, notable findings, participation patterns, and preliminary observations for review by the senior subject matter expert.
Prepare preliminary tables, charts, summaries, and supporting data for the required high-level evaluation summary.
Conduct independent peer reviews of deliverables before submission to the client.
Verify that client comments and internal review findings are addressed before finalization.
Maintain document naming conventions, version histories, controlled review copies, approved final files, and closeout records.
Assemble the final project deliverable package and supporting project files.
Escalate schedule risks, missing inputs, participant issues, or quality concerns promptly to the engagement lead.
Protect participant information, evaluation responses, client materials, and other nonpublic project information.
Perform other closely related project coordination, evaluation, and quality-review duties within the approved level of effort.

How to Apply

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Job Features

Job Category	Project Management, Training
MINIMUM QUALIFICATIONS	Education: Bachelor’s degree from an accredited institution in one of the following or a closely related field: Public Health, Program Evaluation, Business Administration, Communications, Education, Organizational Development, Public Administration, Social or Behavioral Sciences or Relevant additional professional experience may be considered when permitted by Ascension’s staffing requirements.
REQUIRED SKILLS	Minimum of four years of relevant professional experience, with approximately four to six years preferred \| Demonstrated experience supporting one or more of the following: Government training initiatives, Leadership development programs, Workforce development initiatives, Organizational change or organizational development projects, Technical assistance engagements, Workshops, conferences, or facilitated learning events \| Experience coordinating schedules, meetings, participants, project records, action items, and deliverables. \| Experience administering surveys or evaluation instruments. \| Experience compiling quantitative and qualitative feedback. \| Experience reviewing instructional materials, reports, presentations, or client deliverables for quality and consistency. \| Experience communicating with senior professionals, government personnel, facilitators, instructors, or executive stakeholders.
TECHNICAL SKILLS	Proficiency with Microsoft Word, PowerPoint, Excel, Outlook, Teams, and Forms \| Ability to maintain structured files and project records in SharePoint, OneDrive, or a comparable collaboration platform. \| Ability to create and maintain schedules, trackers, logs, rosters, and basic evaluation summaries. \| Strong document formatting, proofreading, editing, and version-control skills. \| Working knowledge of survey administration and basic descriptive analysis. \| Ability to produce professional tables, charts, summaries, presentation materials, and participant-facing documents. \| Ability to use Microsoft 365 accessibility-checking features and apply basic accessible-document practices. \| Ascension’s existing capabilities include project coordination, meeting facilitation, program evaluation, survey support, training development, training facilitation, data analysis, reporting, and knowledge management, which directly inform the operational expectations for this role.
DESIRED QUALIFICATIONS	Experience supporting in-person workshops for senior government leaders \| Experience working with public health agencies, local health departments, healthcare organizations, or health-related government programs \| Experience supporting leadership development, executive coaching, organizational development, or change management engagements \| Experience creating or reviewing participant guides, facilitator guides, action-planning tools, presentation decks, and training evaluations \| Experience using Microsoft Forms, SurveyMonkey, Qualtrics, or a similar survey platform \| Experience organizing qualitative comments into themes and summarizing quantitative survey data \| Knowledge of Kirkpatrick evaluation concepts or another recognized training-evaluation methodology \| Familiarity with adult learning principles \| Familiarity with Section 508 accessibility or accessible Microsoft Office document development \| Experience providing onsite event administration, registration, or participant support \| Experience with Maryland state or local government clients \| Proximity to Baltimore, Maryland, or the ability to travel to the workshop location without extensive travel expense.
SUITABILITY/SECURITY REQUIREMENTS	No security clearance is identified in the solicitation. The selected contractor must: Be legally authorized to work in the United States, Be eligible to perform work for a Maryland state government engagement \| Successfully complete Ascension’s standard contractor screening and any client-required background or suitability review \| Sign confidentiality, nondisclosure, conflict-of-interest, and acceptable-use agreements as required \| Protect participant rosters, survey responses, coaching schedules, client records, and nonpublic project information \| Comply with Ascension’s quality-management procedures and applicable Maryland Department of Health requirements \| Maintain reliable internet access and a secure work environment for remote assignments.