Ascension is seeking an Energy Code IT & Reporting Project Manager to lead planning, coordination, schedule management, quality control, and task order execution support for Montgomery County’s Energy Code Information Technology, Services and Consulting effort. This role will support the Department of Permitting Services as it improves energy code-related data collection, analysis, reporting, IT coordination, and grant-funded program delivery.

The successful candidate will help manage the operational rhythm of the contract: coordinating with DPS, supporting Task Order Proposal Requests, tracking schedules and milestones, overseeing deliverable development and review cycles, coordinating subcontractor input, monitoring risks and issues, supporting invoice documentation, and ensuring corrective actions are tracked to closure. The RFP requires contractors to support DPS in fulfilling DOE grant objectives related to energy code compliance reporting, process improvements, data collection methods, policies, and guidance materials; the resulting work will be issued through individual Task Orders with defined scopes, deliverables, milestones, and periods of performance.

This is not a purely administrative project manager role. The right candidate should understand how IT, data reporting, policy consulting, and stakeholder coordination come together in a public-sector program environment. The role requires enough technical fluency to manage specialists supporting data solutions, Infor/Avolve coordination, reporting, Power BI/Excel deliverables, data quality documentation, accessibility requirements, cybersecurity expectations, and federal grant reporting support.

Summary of Contractor Role

The Energy Code IT & Reporting Project Manager will serve as Ascension’s day-to-day project lead for assigned Task Orders. The Project Manager will coordinate across Ascension, subcontractors, subject matter experts, data analysts, IT specialists, policy consultants, and DPS stakeholders to ensure that work is planned, staffed, reviewed, delivered, and corrected in accordance with Task Order requirements.

The candidate should be organized, responsive, detail-oriented, and comfortable operating in an environment where each Task Order may have different objectives, deliverables, assumptions, schedules, evaluation criteria, and DPS review cycles. The RFP specifically requires project management and QA/QC processes for interaction with the DPS Project Manager, managing schedules, costs, and milestones, and overseeing quality control procedures for the services described in the RFP.

The ideal candidate will bring experience supporting public-sector consulting engagements, preferably with local government, energy, sustainability, permitting, data/reporting, IT modernization, or federally funded programs. The candidate should be comfortable managing work products that may include dashboards, reports, data collection plans, project schedules, status updates, issue logs, meeting summaries, corrective action trackers, and Task Order cost documentation.

Position Responsibilities

• Lead Task Order planning, including scope review, assumptions, milestones, staffing needs, deliverables, and response schedules.

• Coordinate with the DPS Project Manager, Ascension leadership, subcontractors, and key personnel to maintain alignment on priorities, status, decisions, and risks.

• Manage project schedules, costs, milestones, deliverable due dates, review cycles, and corrective action items.

• Support development of Task Order proposals, including technical approach inputs, staffing assumptions, estimated hours, cost proposal coordination, and required backup documentation.

• Track and manage risks, issues, dependencies, action items, and decisions across active Task Orders.

• Oversee deliverable review workflows to confirm documents, reports, data products, dashboards, and technical materials are complete, accurate, editable, and aligned with Task Order requirements.

• Coordinate QA/QC reviews for deliverables related to IT systems, data collection, reporting, analysis, policy consulting, outreach materials, and accessibility requirements.

• Facilitate recurring project meetings, prepare agendas, capture notes, document decisions, and follow up on action items.

• Coordinate subcontractor work assignments, inputs, schedules, deliverables, and performance expectations.

• Support invoice preparation by validating labor categories, hours, Task Order charges, invoice backup, funds expended, and funds remaining.

• Monitor compliance with Task Order instructions, contract requirements, DOE grant-related reporting expectations, data security expectations, and County review/approval processes.

• Track defects, nonconformance issues, quality comments, and corrective actions until closure.

• Maintain organized project files, schedules, trackers, status reports, and version-controlled deliverable records.

• Communicate clearly and professionally with technical and non-technical stakeholders.