Ascension LLC is seeking a Federal Grants Management Specialist, Library Programs to support the Institute of Museum and Library Services’ grant lifecycle operations for the Office of Library Services, including Grants to States support. This role will provide administrative, analytical, and documentation support across pre-award, award processing, post-award monitoring, administrative change requests, eGMS data management, reporting, and annual performance support.

The ideal candidate will bring hands-on federal grants experience, strong attention to detail, and the ability to work independently in a remote environment after initial orientation. This position requires someone who can manage high-volume grant documentation, interpret agency procedures, identify data anomalies, support completeness and budget checks, prepare draft analyses for federal review, and maintain accurate tracking records without making inherently governmental decisions. IMLS specifically requires contractor support to assist with grant lifecycle tasks, while federal employees retain final authority over eligibility determinations, peer reviewer selections, funding recommendations, award decisions, and other inherently governmental functions.

The successful candidate will be comfortable working with electronic grants management systems, Microsoft Office 365, Excel, Teams, OneDrive, Adobe Acrobat Pro, structured data fields, PDFs, spreadsheets, reports, and confidential grant-related information. The role is well suited for a detail-oriented grants professional with library program experience, federal grant compliance knowledge, and the judgment to prepare high-quality draft work products for government review.

Anticipated Day-to-Day Activities

• Conduct administrative completeness checks for grant applications and supporting documentation.
• Prepare draft eligibility, completeness, and budget analyses for federal staff review.
• Enter, update, and validate application, award, monitoring, and reporting data in eGMS or another electronic grants management system.
• Review required grant documentation, including strategic plans, budgets, attachments, reports, evaluations, and plans.
• Support Grants to States reporting by logging received reports, tracking status updates, uploading materials, and preparing documentation for Section 508-compliant web posting.
• Prepare draft project descriptions, correspondence templates, monitoring notes, and administrative findings.
• Track grantee reporting compliance, overdue submissions, monitoring actions, change requests, and pending administrative actions.
• Identify data anomalies, documentation gaps, non-compliance indicators, or reporting issues and recommend corrections for federal review.
• Develop spreadsheets, trackers, reports, and data summaries to support internal program management.
• Prepare funding recommendation spreadsheets, pre-award budget check materials, and decision-support data visualizations under government direction.
• Support peer review administration by preparing panel support materials, setting up reviewer and application information in eGMS, and troubleshooting reviewer issues by phone or email.
• Maintain monitoring logs, workload trackers, SLA data, and supporting documentation.
• Contribute to weekly status reports, monthly overview reports, SLA tracking, risk logs, lessons learned, and annual performance accomplishment reports.
• Handle confidential and sensitive grant-related information in accordance with IMLS confidentiality, nondisclosure, privacy, and security requirements.
• Coordinate virtually with IMLS personnel and Ascension leadership during standard Eastern Time business hours.