Ascension LLC is seeking an experienced Administrative Services Manager to lead and execute high-quality administrative, operational, and coordination support for a government client. This role is critical to ensuring day-to-day program operations run smoothly, efficiently, and in compliance with client expectations, contract requirements, and internal Ascension standards.

The ideal candidate is a proactive, highly organized professional with strong administrative leadership experience in federal or public-sector environments. This individual will serve as a trusted operational partner to program leadership, helping manage workflows, documentation, reporting, and coordination activities that enable the broader team to focus on mission delivery. Candidates should bring strong business domain knowledge in administrative operations, excellent communication skills, and the ability to operate independently in a fast-paced, deadline-driven environment.

Summary of the Contractor Role

The Administrative Services Manager provides comprehensive administrative and operational management support to the client and Ascension program leadership. This role is responsible for coordinating administrative processes, managing documentation and reporting workflows, tracking action items, and supporting compliance with contractual and organizational procedures.

The ideal candidate is detail-oriented, highly dependable, and solutions-focused, with the ability to anticipate needs, identify process improvements, and manage multiple priorities simultaneously. Success in this role requires discretion, sound judgment, and comfort working with limited supervision while supporting stakeholders at multiple levels.

The Administrative Services Manager is expected to solve and support challenges related to operational coordination, administrative efficiency, documentation accuracy, and schedule and task management. Tools commonly used in this role include Microsoft 365 applications such as Outlook, Word, Excel, SharePoint, and Teams, along with task tracking and document management systems.

Position Responsibilities and Anticipated Activities

• Coordinate day-to-day administrative operations in support of program and client needs
• Manage calendars, schedules, meeting logistics, and coordination across internal and client teams
• Prepare agendas, briefing materials, correspondence, and formal documentation
• Document meeting notes, action items, and decisions, and track follow-up activities to completion
• Maintain organized electronic filing systems and records in accordance with contract and organizational standards
• Monitor administrative deliverables and reporting deadlines to ensure timely and accurate submissions
• Support onboarding, staffing coordination, and personnel-related administrative activities
• Serve as a primary administrative point of contact for internal staff and client stakeholders
• Identify opportunities to improve administrative processes, workflows, and tools
• Ensure compliance with contract requirements, internal policies, and applicable federal guidelines