Ascension LLC is seeking a highly capable Secretary III (Program and Branch Support) to provide senior-level administrative, clerical, and operational support to a federal program office and its associated branches. This role is essential to the day-to-day functioning of the organization, ensuring leadership, managers, and staff are able to operate efficiently, meet deadlines, and maintain compliance with agency processes and standards.

The ideal candidate is an experienced administrative professional with a strong understanding of federal office environments, program support operations, and executive-level coordination. This individual should bring demonstrated strengths in organization, communication, document management, and proactive problem-solving. The Secretary III plays a critical role in supporting mission execution by managing workflows, coordinating activities, and serving as a reliable administrative anchor for the program and branch leadership teams.

This role is well suited for professionals who thrive in structured, fast-paced environments, are comfortable supporting multiple stakeholders, and take pride in being the behind-the-scenes force that keeps programs running smoothly.

Summary of the Contractor Role

The Secretary III (Program and Branch Support) provides advanced administrative and clerical support to federal program and branch leadership. This role requires a high degree of professionalism, discretion, and independent judgment. The contractor supports leadership by managing schedules, preparing correspondence and reports, coordinating meetings, tracking actions, and maintaining records in accordance with federal standards.

The ideal candidate is detail-oriented, highly organized, and capable of managing competing priorities with minimal supervision. They are self-driven, dependable, and skilled at anticipating needs before they arise. The Secretary III is expected to resolve administrative challenges, streamline office processes, and ensure consistent execution of routine and ad hoc support tasks.

This role supports the customer through effective use of office automation tools, standardized administrative procedures, and established federal workflows. Familiarity with Microsoft 365 tools, document control processes, and internal tracking systems is essential to success.

Position Day-to-Day Activities

• Provide advanced administrative and clerical support to program and branch leadership
• Coordinate calendars, meetings, briefings, and conference logistics
• Prepare, format, and proofread correspondence, reports, presentations, and memoranda
• Maintain files, records, and documentation in accordance with federal recordkeeping requirements
• Track action items, taskers, deadlines, and deliverables across program activities
• Serve as a primary point of contact for internal and external communications
• Support onboarding and offboarding activities for staff and contractors
• Assist with travel coordination, timekeeping, and administrative forms
• Manage office supplies, shared resources, and administrative workflows
• Support audits, reviews, and data calls by compiling and organizing requested materials
• Apply established administrative processes while identifying opportunities for efficiency improvements